Overview
Executive Assistant – VP/DSVP Jobs in Edmonton, AB at Intact
Full job description
Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you’re bringing this purpose to life alongside a passionate community of experts.
Feel empowered to learn and grow while being valued for who you are– here, diversity is a strength. You have our commitment to support you in reaching your goals with tools, opportunities, and flexibility. It’s our employee promise.
Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.
Read on to see how you can shape the future, win as a team, and grow with us.
About the role
We’re looking for an Executive Assistant I to join our growing team!
What you’ll do here:
Provide support to theDSVP and two Vice Presidents , which includes managing and organizing their calendar, making travel arrangements, scheduling and attending, as required, meetings to record minutes, completing and filing expense reports, writing correspondence, etc.
Support the entire team, which includes filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies and maintaining inventory/equipment and distributing mail.
Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas.
Provide ongoing technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software.
Actively participate in special projects and any other related tasks, which include updating project documentation and publishing.
Plan, coordinate, attend, and provide day-of support for department and offsite events, including fundraising and staff functions.
Run confidential reports and create PowerPoint presentations, Word documents, and Excel spreadsheets on results.
Assist with the annual budgeting process.
Provide backup support to other Executive Assistants.
What you bring to the table:
College diploma in administration or secretarial studies or equivalent combination of education and experience
Minimum of 5 years experience
Strong business acumen and professionalism
Proficiency in MS Office (Word, Excel and PowerPoint)
Can handle multiple competing priorities and deadlines
Excellent communication skills, both written and verbal
No Canadian work experience required however must be eligible to work in Canada.
#LI-Hybrid
What we offer
Working here means you’ll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:
A financial rewards program that recognizes your success
An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased
An extensive flex pension and benefits package, with access to virtual healthcare
Flexible work arrangements
Possibility to purchase up to 5 extra days off per year
An annual wellness account that promotes an active and healthy lifestyle
Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
A dynamic workplace learning ecosystem complete with learning journeys, interactive online co…
Title: Executive Assistant – VP/DSVP
Company: Intact
Location: Edmonton, AB
Category:
