Overview
Executive Assistant to Provincial Executive Director – BC Centre for Disease Control Jobs in Vancouver, British Columbia at Provincial Health Services Authority
Title: Executive Assistant to Provincial Executive Director – BC Centre for Disease Control
Company: Provincial Health Services Authority
Location: Vancouver, British Columbia
Executive Assistant to Provincial Executive DirectorBC Centre for Disease Control
Vancouver, BC
Reporting to the Executive Vice President, the Executive Assistance provides confidential administrative and secretarial support. Triages information of a sensitive and confidential nature, professionally represents the interests of the Executive Vice President and the organization, communicates in a compelling manner to influence and persuade internal and external stakeholder at all levels, and keeps the Executive Vice President apprised of issues and activities. Interacts with senior leaders, managers/directors and works with other Administrative Assistants to organize and coordinate administrative functions of the BC Centre for Disease Control (BCCDC) administrative office including workload and agency-wide activities and projects.
What You’ll Do
Functions as the confidential liaison for the Executive Director with internal and external stakeholders utilizing strong communication and persuasion abilities and an understanding of stakeholder needs.
Maintains an updated and accurate calendar for the Executive Director by scheduling and arranging internal and external meetings and travel. Coordinates rooms, teleconference and videoconference meetings.
Produces and maintains a variety of accurate and well-designed documents including correspondence, expense claims, curriculum vitae, grant applications, manuscripts, memos, minutes and meeting agendas. Maintains readily accessible paper-based and electronic information files.
Develops, implements and supports office procedures consistent with PHSA and BCCDC best practice standards. Ensures the necessary flow of information through PHSA, the BCCDC and UBC while maintaining appropriate levels of security and confidentiality.
Assists in budget development ensuring information is current and accurately compiled, monitors expenditures, ensures invoices are authorized to predetermined amounts, and analyzes and reports on variances.
Ensures that administrative matters are organized and dealt with in a timely, organized and professional manner. Assists with transition for new and outgoing executive office staff.
Qualifications
What you bring
A level of education, training, and experience equivalent to post-secondary certificate and a minimum of five (5) years recent related experience in an administrative role such as supporting an individual at a senior executive level.
Skills & Knowledge
Strong interpersonal, organizational and communication skills are required.
Demonstrated experience working with advanced word processing, spreadsheet and database applications is required.
Experience working with financial accounts, particularly accounts payables and/or receivables is an asset.
Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC’s Declaration on the Rights of Indigenous Peoples Act (2019).
As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).
What We Bring
Every PHSA employee enables the best possibl…
