Overview
Executive Assistant Human Resources Jobs in Toronto, Ontario, Canada at Working For Change
Title: Executive Assistant Human Resources
Company: Working For Change
Location: Toronto, Ontario, Canada
Company Description
Working for Change is a charitable organization that operates several social
enterprises, creating employment opportunities for individuals with lived experience of mental health
challenges, substance use, trauma, homelessness, gender-based violence, incarceration, disability, and/or
refugee experiences. Our enterprises deliver high-quality services while supporting skill development and
pathways to long-term employment.
Position Summary
The Human Resources (HR) Executive Assistant supports the day-to-day human resources
operations at Working for Change, including but not limited to recruitment coordination, onboarding and
onboarding administration, employee record management, payroll/timekeeping support, supports the
compliance to company policies and the Collective Agreement and supports effective labour relations across the organization.
Key Responsibilities
Recruitment & Hiring Coordination
• Post approved job openings
• Screen applications and support shortlisting
• Coordinate interviews and communication with candidates
• Maintain recruitment documentation
• Collect authorized data for screened and successful candidates
Onboarding & Offboarding Administration
• Coordinate onboarding documentation and setup for new employees, including completion of all required paperwork
• Work with Finance to set up employees in NewViews
• Support offboarding documentation and file closure when employees leave
• Support Employment Ontario partnerships by completing required documentation and coordinating communication with partner organizations and participating employees
Employee Records & HR Administration
• Maintain accurate and confidential employee records
• Track employee status, time, vacation, and leave balances to support Directors in managing benefits entitlements and ensuring compliance with the collective agreement
• Maintain HR documentation and templates, and support HR communication efforts of senior leadership
• Assist with payroll coordination and compile employment statistics for MOH
Employee Support
• Respond to employee inquiries regarding policies, benefits, and procedures
• Issue confirmation of employment letters upon request
• Help organize training sessions and employee engagement initiatives
Labour Relations & Collective Agreement Administration
• Maintain records related to seniority and job classifications
• Support collective bargaining processes from the employer’s side
• Ensure compliance with the collective agreement
Qualifications & Skills
• Previous experience in Human Resources or administrative support preferred
• Strong organizational and time management skills
• Excellent interpersonal and communication abilities
• Ability to handle sensitive information with confidentiality
• Proficiency in Microsoft Office and other administrative tools
• Strong problem-solving skills with the ability to independently gather information
• Knowledge of HR practices and employment standards is an asset
