Overview
Executive Assistant and Office Administrator Jobs in Toronto, ON at Precision Content Authoring Solutions, Inc.
Full job description
We are seeking a highly organized and detail-oriented professional to join our team as an Executive Assistant & Office Administrator. This full-time, permanent position offers a hybrid work arrangement, with a mix of in-office and remote work based out of Toronto, Canada.
Your key job responsibilities:
Executive Support
Manage calendars, appointments, and inbox organization for executives.
Arrange and coordinate travel bookings for executives and employees, ensuring seamless logistics.
Handle confidential information with utmost discretion and professionalism.
Assist in preparing presentations, reports, and materials for executive-level meetings and events.
Act as a liaison between executives and other departments, facilitating efficient communication and timely responses.
Manage incoming requests, prioritize tasks, and ensure timely completion of action items for the executive team.
Conduct research, compile data, and prepare reports on internal initiatives.
Maintain accurate and up-to-date files and documentation for easy accessibility.
Office Administration
Oversee day-to-day administrative tasks, including expense management, vendor coordination, and internal communications.
Maintain a well-stocked and functional workspace.
Support internal events planning and social committee initiatives.
Send out routine internal communications.
Event Coordination and Support
Manage the boardroom calendar and coordinate logistics and catering for internal and client-facing events.
Support employee recognition initiatives.
Other duties as assigned.
Must Have Skills and Qualifications
Minimum 2 years of experience as an Executive Assistant or Office Administrator.
High school diploma or equivalent education.
Eligible to work in Canada.
Strong organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
Excellent communication and interpersonal skills, with the ability to interact professionally with all levels of staff.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and take initiative.
Strong attention to detail and accuracy.
Discretion and ability to maintain confidentiality.
Nice to haves
Demonstrated Project Management Skills
Experience and capability to assist in organizing events or company gatherings.
Experience in providing basic HR support to staff.
Experience in managing basic occupational safety tasks.
Why Precision Content?
A flexible work environment.
Competitive pay and benefits
Group benefits plan for health, dental, and vision – we’ve got you covered
Dedication to work-life balance while building a team of A-players
A positive work environment and evolving work culture, which celebrates its people’s success.
Three weeks of vacation time to promote work-life balance and rejuvenation.
Paid sick time and COVID-related leave to support employee health and well-being.
About Precision Content
Precision Content Authoring Solutions Inc. is a full-service solution provider to medium- and large-scale organizations around the globe seeking help to better understand and solve their content challenges. We help make information easier to use, more adaptable, and more flexible so everyone can find answers to important questions. Our core services involve designing …
Title: Executive Assistant and Office Administrator
Company: Precision Content Authoring Solutions, Inc.
Location: Toronto, ON
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