Overview
Executive Assistant Jobs in Vancouver, British Columbia, Canada at Prime Quadrant
Title: Executive Assistant
Company: Prime Quadrant
Location: Vancouver, British Columbia, Canada
About Prime Quadrant
Prime Quadrant serves 240+ affluent families across North America and consults on CA$26+ billion in assets.* Our mission is to empower families for the future and assist them across the full range of their financial, social, and human capital needs. Our culture is the Prime Quadrant PATH: we are Purposeful, Authentic, Tenacious and Humble. We are deeply grateful for the work we are privileged to do, the wonderful families we are fortunate to serve, and the exceptional team around us.
Prime Quadrant is proud to be announced as one of the Best Workplaces™ in Canada for the period of November 2025 to November 2026. This recognition is awarded by Great Place to Work® following an independent and anonymous Trust Index™ Survey of all Prime Quadrant team members. Our team’s feedback certified us as a Great Place to Work and then further enabled us to earn the honor of being named as one of the Best Workplaces™ in Canada. Great Place to Work® is the global authority on high-trust, high-performance workplace cultures. We take pride in our team being dedicated to creating a work environment built on trust, inclusivity, and resilience.
To learn more about Prime Quadrant, please visit: https://www.primequadrant.com
The Opportunity
The Executive Assistant provides high-level administrative and operational support to a Managing Partner, enabling efficient management of client relationships, investment activities, and internal team leadership. This role is critical in optimizing the Managing Partner’s time, ensuring seamless coordination of client deliverables, and maintaining a high standard of client service.
Key Responsibilities
Calendar & Time Management
Proactively manage a complex calendar, prioritizing client meetings, internal deliverables, and strategic initiatives
Coordinate and schedule meetings with client families, advisors, and internal stakeholders across multiple time zones
Ensure adequate preparation time by aligning meeting schedules with deliverables and deadlines
Anticipate scheduling conflicts and resolve proactively
Meeting Coordination
Coordinate all logistics for clients, prospective investment partners, and other key stakeholder meetings (scheduling, agendas, materials, virtual/in-person setup)
Prepare and distribute meeting materials in collaboration with the investment and consulting teams
Track follow-ups and action items to ensure timely completion
Maintain a high-touch, professional experience for potential investment partners and client families
Administrative & Operational Support
Assist in the preparation, formatting, and review of investor and client-facing materials (presentations, reports, Investment Policy Statements)
Support documentation management and ensure accuracy and version control
Coordinate workflows between the Managing Partner, Investment Team, Client Service, and Operations teams
Track key deadlines related to reporting, investment execution, and client deliverables
Communication & Coordination
Act as a point of contact for internal coordination and select external communications
Liaise with client families’ advisors and partners for scheduling and information gathering
Ensure timely responses and follow-ups on behalf of the Managing Partner
Team & Project Support
Support the Managing Partner in managing team deliverables and timelines
Assist with scheduling team meetings, performance review cycles, and internal check-ins
Help track progress on key initiatives, including process improvements and business development activities
Process & Efficiency Improvements
Identify opportunities to improve scheduling, workflows, and administrative processes
Help implement systems and tools to enhance efficiency and organization
Contribute to maintaining consistent, high-quality operational standards
Key Success Factors
Exceptional organizational and time management skills
Strong attention to detail and ability to manage competing priorities
Professional communication and client-facing demeanor
Proactive mindset with strong problem-solving abilities
Ability to handle sensitive and confidential information with discretion
Qualifications
Prior experience in an executive assistant, administrative, or operations support role
Experience supporting senior executives or leadership teams is considered an asset
Minimum of postsecondary diploma in business, office administration, or a related discipline preferred.
Strong organizational, coordination, and communication skills
Ability to manage multiple priorities with a high degree of professionalism and discretion
Proficiency in Microsoft Office Suite and virtual collaboration tools
Experience in financial services or professional services environments is considered an asset
Compensation
Competitive base salary
Performance-based bonus structure
Career advancement opportunities based on demonstrated performance
Comprehensive health benefits
Retirement plan
Up to $1,000 per annum reimbursement for relevant continuing education expenses
Wellness allowance up to $600 per annum
3 weeks’ vacation per annum
Paid sick and personal days
Volunteering day
This job posting is for an existing vacancy. Artificial intelligence may be used during the hiring process.
Prime Quadrant Corp is committed to fair and accessible employment practices, and we are committed to providing accommodation for persons with disabilities. If you require accommodation in order to apply for any job opportunities or require this posting in an additional format, please contact us at [email protected] or call 647-749-4118.
If you are contacted by Prime Quadrant Corp regarding a job opportunity or testing and require accommodation in any stage of the recruitment process, please use the above contact information. We will work with all applicants to determine appropriate accommodation for individual accessibility needs.
*For many of our clients, we provide consulting services for all of their assets and use the Assets Under Consultation metric of measurement as we believe we have an impact on all assets held by clients, whether or not we directly introduced those assets to them. Assets Under Consultation is different from the more traditional Assets Under Management metric of measurement
