Overview
Executive Assistant Jobs in Waterloo – Ontario at Robert Half
Title: Executive Assistant
Company: Robert Half
Location: Waterloo – Ontario
Category: Administrative/Clerical
We are seeking an experienced and highly skilled Executive Assistant to support a C-Level Executive and Board of Directors. If you thrive in a
fast-paced environment
, possess excellent organizational and
communication skills
, and are dedicated to providing top-notch executive support, we invite you to apply for this
exciting
opportunity. This is an in office position located in Waterloo, On.
Position Overview:
As the Executive Assistant, you will play a crucial role in ensuring the smooth operation of our executive office.
You will
be responsible for managing the day-to-day administrative tasks, coordinating meetings, handling confidential information, and providing executive-level support to our C-Level Executive and Board of Directors.
Responsibilities:
Act as the primary point of contact between the executive office and internal/external stakeholders.
Manage complex calendars, schedule appointments, and coordinate travel arrangements.
Prepare and organize meetings, including agenda creation, document distribution, and minute-taking.
Handle confidential information with discretion and
professionalism
.
Anticipate and proactively address the needs of the executive, ensuring optimal time management.
Conduct research and compile reports as needed.
Assist in the preparation and review of presentations and documents.
Collaborate with other executive assistants and team members to streamline processes.
Qualifications:
Proven experience as an Executive Assistant or similar role supporting C-Level executives
Experience supporting Board of Directors an asset
Strong organizational and
multitasking
skills with exceptional
attention to detail
.
Excellent written and verbal
communication skills
.
Proficient in Microsoft Office Suite and other relevant tools.
Ability to
maintain a high level of
professionalism
and confidentiality.
Strong
problem-solving skills
and the ability to work independently.
Post secondary
education
in Business Administration or a related field an asset
What we offer $70,000 – $75,000 based on experience
Excellent Health and Dental Benefits Pension contribution plan
