Overview
Executive Assistant Jobs in Calgary – Alberta at Summit Search Group
Title: Executive Assistant
Company: Summit Search Group
Location: Calgary – Alberta
Category: Administrative/Clerical
Summit Search Group has partnered with an established, award-winning leader in the construction industry who has built their reputation on quality and providing exceptional customer service.
We’re seeking an Executive Assistant who will be supporting the President and CEO. The successful candidate will be proactive,
solution-oriented
, highly organized, detail-oriented, and capable of managing a wide range of responsibilities.
You will
need to thrive in a
fast-paced environment
and possess exceptional
communication skills
while maintaining a professional and positive demeanor.
Duties
and responsibilities
Organize, prioritize, and manage the calendars of the President and CEO, scheduling and coordinating meetings, conferences and appointments while ensuring maximum efficiency.
Prepare meeting agendas, materials, and record accurate minutes as required.
Monitor, sort, and screen emails, identifying and flagging important messages for the President and the CEO.Plan and execute corporate strategy events twice a year, ensuring seamless logistics and coordination.
Organize the annual Christmas party, and other company staff events.
Develop and create presentations, proposals, and other materials as needed for executive meetings and corporate events.
Accurately complete and manage expense reports for the executive team, ensuring compliance with company policies.
Handle sensitive and confidential information with the utmost discretion and
professionalism
.
Provide personal support to the executive team as required, including handling errands, logistics, shopping, and miscellaneous tasks.
Act as a key point of contact between the executives and other departments, clients, and stakeholders.
Plan and coordinate travel itineraries for the executives when needed.
Ensure all travel logistics, accommodations, and schedules run smoothly.
Handle other duties and special projects as requested by the executives.
Office Manager
Duties:
Act as the primary liaison for all office-related matters, including maintenance, procurement of office supplies, and
communication
of fire drill notifications.
Strategically plan and execute the office layout and seating arrangements to optimize team efficiency.
Execute procurement processes for non-stationary office equipment and furniture for head office.
Oversee the acquisition of office stationery supplies, coffee supplies, key fobs and business cards, and branded items for various departments.
Ensure the upkeep of a well-organized office environment, including storage rooms, coffee stations, and shared spaces.
Provide administrative support to the customer service team by sourcing customer possession gifts.
Collaborate with the volunteering committee to offer administrative assistance for their initiatives.
Qualifications Completed High School Diploma, Post-Secondary
education
is considered an asset.
5 years’ experience in a senior administrative role (ideally supporting more than one Executive)
Bachelor’s degree in business administration or related field preferred.
Exceptional organizational skills and the ability to manage multiple tasks simultaneously.
Proficiency in M…
