Overview
Executive Assistant Jobs in Guelph, ON at ShareWord Global Canada
Full job description
WHO WE ARE
Our roots stretch back to 1911, when we were founded in Canada as an evangelism and Scripture distribution ministry led by a national membership of volunteers. Over the decades our ministry has broadened to inviting women and men of all vocations to share the gospel with innovative new Scripture resources alongside local church partners. In 2015, ShareWord Global was launched to help expand the work in more regions within Canada and around the world.
WHAT WE DO
Through partnerships with local church and other like-minded ministries, we equip Christians of all nations with evangelism training and Scripture materials, so they can feel more empowered to share the gospel in their communities. We ignite and fuel a passion in people’s hearts to share the gospel as a community of believers. Because together, we can tell the world.
OUR MISSION
We ignite and fuel a passion in people’s hearts to share the gospel through training and equipping them, as a community of believers, to effectively introduce people to Jesus through God’s Word.
OPPORTUNITY
The Executive Assistant will be working and reporting directly to the President of ShareWord Canada. The executive assistant will complete a broad range of administrative tasks, supporting day-to-day functions including coordinating travel, meeting minutes, office, email and calendar management.
Office coordination duties include coordinating and communicating office activities, office vendor contract administration supplies ordering, and restocking. In collaboration with Human Resources serving as a health & safety committee representative, coordinating approved staff training, and conducting general orientation & introductions of new employees.
You In the Role
Meticulous
Gatekeeper
Easy to Work With
Strong Critical Thinker
Highly Organized
Self-Directed
Solution-Focused
Excellent Communicator
Trustworthy
Strong multi-tasker
Fast-Paced
Reports to: President
Term: Full time
Location: Hybrid (2 days in office, 3 days remote)
Headquarters: 501 Imperial Road North, Guelph, ON N1H 6T9
Key Responsibilities
Executive Administration (55%)
Provide scheduling and administrative support to the President; Manage the President’s calendar by anticipating and leveraging requirements and priorities.
Office management such as maintaining hard and soft files. Other tasks include maintaining office equipment and supplies.
Proofread and edit all documents, reports, and correspondence.
Prepare and review presentations.
Manage telephone calls and communications to the President.
Be the primary liaison for all activities coming from the President’s office.
Complete expense reports, credit card reconciliations, and more.
Other duties or projects assigned as required.
Company Activities & Office Coordination (30%)
Maintain inventory of office stationery, supplies, and equipment.
With the President, monitor vendor contracts for third-party suppliers and/or service providers and provide insight on cost effective contracts.
Maintaining up-to-date contact lists.
Other responsibilities will include support with company compliance for certain federal & provincial regulations such as OHSA, Human Rights, etc.
Board of Directors (15%)
Provide general support in coordinating and minute-taking at the Board of Directors and Annual…
Title: Executive Assistant
Company: ShareWord Global Canada
Location: Guelph, ON
Category:
