Overview
Executive Assistant Jobs in Vancouver, British Columbia, Canada at Hays
Title: Executive Assistant
Company: Hays
Location: Vancouver, British Columbia, Canada
Executive Assistant, Corporate (Contract)
$32-39 per hour
3 Month Contract – ASAP start
Onsite | Vancouver, BC
Your New Company
Hays Specialist Recruitment is partnering with a leading global natural resources organization to hire an Executive Assistant, Corporate to support their Legal & Compliance function. This organization operates large-scale operations internationally and is recognized for its commitment to responsible development, sustainability, and strong governance practices.
Key Responsibilities
- Provide high-level administrative support to the VP, General Counsel & Corporate Secretary
- Manage complex calendars, scheduling, travel, and logistics aligned with business priorities
- Prepare and format executive correspondence, presentations, briefing materials, and reports
- Triage incoming communications and prioritize time-sensitive and confidential matters
- Liaise with executives, Board members, and external stakeholders
- Support daily operations of the Legal & Compliance team
- Maintain legal trackers, contract databases, and regulatory calendars
- Coordinate document execution, approvals, and signature workflows
- Track legal deadlines, governance milestones, and compliance requirements
- Assist with document management, retention, and legal hold processes
- Assist with preparation of Board and Committee materials
- Coordinate agendas, resolutions, and meeting documentation
- Maintain corporate records, minute books, and governance files
- Support director onboarding and governance compliance processes
- Coordinate with external legal counsel on scheduling, documentation, and billing
- Assist with litigation tracking, regulatory inquiries, and audits
- Track deliverables and action items from executive and legal meetings
What You Need to Succeed
- 10+ years of experience in executive support, legal administration, or corporate environments
- Experience supporting senior executives such as General Counsel or leadership teams (preferred)
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience with document management systems (e.g., SharePoint) and secure platforms
- Familiarity with corporate governance, legal processes, or board support activities is an asset
- Strong organizational skills with the ability to manage multiple priorities independently
- Exceptional attention to detail and follow-through
- Proven ability to handle highly confidential and sensitive information with discretion
- Excellent communication skills with the ability to engage senior leaders and external stakeholders
- Experience working in multinational or global environments is considered an asset
- Flexibility to accommodate occasional extended hours for international coordination
What’s in It for You
This is an exciting opportunity to join a globally recognized organization in a senior-level support role with significant exposure to executive leadership and corporate governance functions. You will play a critical role in enabling legal operations, supporting decision-making processes, and contributing to a high-performing, collaborative environment.
