Overview
Executive Assistant Jobs in Concord, Ontario, Canada at WoodPlank
Title: Executive Assistant
Company: WoodPlank
Location: Concord, Ontario, Canada
About WoodPlank
WoodPlank is one of North America's fastest-growing e-commerce brands in the architectural building products industry.
We manufacture and distribute premium wood wall paneling, exterior siding, fencing, and architectural products across the United States and Canada. Our customers range from homeowners and designers to architects, builders, contractors, and commercial developers.
As we continue to grow, we're looking for someone who thrives on organization, enjoys solving problems, and takes pride in being the person who keeps everything running smoothly behind the scenes.
The Opportunity
We're looking for an exceptional Executive Assistant to become a key part of our team.
This is not a traditional administrative role. We're looking for someone who enjoys taking ownership, staying one step ahead, and ensuring that details never fall through the cracks.
You'll work directly with leadership and support multiple areas of the business including operations, purchasing, inventory, vendor management, administration, and day-to-day coordination.
The ideal candidate is highly organized, resourceful, confident communicating with suppliers and vendors, and naturally takes initiative when they see something that needs attention.
What You'll Be Responsible ForOperations & Coordination
- Manage and track invoices, purchase orders, and operational documentation
- Coordinate orders for products, packaging, office supplies, and materials
- Monitor inventory levels and proactively coordinate replenishment
- Follow up with vendors, suppliers, couriers, and service providers
- Ensure important tasks, deadlines, and follow-ups are completed on time
Executive Support
- Help leadership stay organized and on track with key priorities
- Prepare reports, spreadsheets, and operational summaries
- Coordinate information across departments and ensure smooth communication
- Manage administrative projects and special initiatives as needed
Vendor & Supplier Relations
- Communicate professionally with suppliers and partners by phone and email
- Negotiate pricing, timelines, and order details when appropriate
- Resolve issues proactively and professionally
- Build strong relationships with vendors and service providers
Organization & Process Management
- Maintain accurate records and organized documentation
- Improve and streamline administrative processes where possible
- Keep shared files, systems, and information up to date
- Identify inefficiencies and recommend improvements
What We're Looking For
- 3+ years of experience in administration, operations, office management, executive support, or a similar role
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Confidence speaking with suppliers, vendors, and external partners
- Strong problem-solving abilities and sound judgment
- Ability to manage multiple priorities without losing track of details
- Proficiency with Google Workspace, Microsoft Office, spreadsheets, and business software
- Self-starter who takes initiative rather than waiting for direction
Bonus Points For
- Experience supporting company leadership or executives
- Purchasing, inventory, logistics, or supply chain experience
- Experience in construction, manufacturing, building materials, or e-commerce
- Experience using Monday.com, HubSpot, Shopify, or Google Workspace
Why Join WoodPlank?
- Work closely with leadership and play a meaningful role in the company's growth
- High level of autonomy and ownership
- Collaborative, supportive, and entrepreneurial environment
To Apply
- Please submit your resume along with a brief introduction outlining why you'd be a great fit for the role.
