Overview
Executive Assistant Jobs in Markham, ON at LogicalDox Inc.
Full job description
WHEN WAS THE LAST TIME YOU ENDED YOUR WORKDAY WITH A SMILE?
You spend 80% of your life at work, and you should be doing what you love with people you love doing it with, all while making a difference in your community.
How do we ensure that smile?
We are fun people.
We are people who take pride in being themselves and are confident in the help we bring to those around us.
We get genuine joy from making others around us feel heard, helped, and happy.
If you know what we are talking about, then you are in the right place in your job search journey.
We are seeking a highly organized and proactive individual to join our team as a Personal and Executive Assistant. In this role, you will provide comprehensive support to our president, ensuring a smooth schedule and maximizing his productivity. The ideal candidate is an efficient multitasker, a problem solver, and possesses excellent communication, interpersonal skills and likes to have fun with a good sense of humor.
Responsibilities:
Act as the primary point of contact for the president, maintaining open lines of communication and managing his schedule effectively.
Coordinate complex travel arrangements, including flight bookings, hotel reservations, and transportation logistics.
Prepare and organize meetings, conferences, and events, including agenda development, venue selection, and logistical arrangements.
Manage email correspondence, screen phone calls, and respond to inquiries on behalf of the executives.
Draft and edit correspondence, reports, presentations, and other documents as required.
Conduct research and compile data to support decision-making and strategic initiatives.
Assist with financial management tasks, such as expense tracking, invoice processing, and budget monitoring.
Handle confidential information with utmost discretion and maintain a high level of professionalism and integrity.
Anticipate the needs of the executives and proactively identify opportunities to improve efficiency and effectiveness.
Collaborate with cross-functional teams to ensure timely completion of projects and deliverables.
Requirements:
Bachelor’s degree in business
Drivers License and a vehicle
Proven experience as an executive assistant, personal assistant, or similar role.
Exceptional organizational skills and the ability to prioritize tasks effectively.
Strong attention to detail and accuracy.
Excellent written and verbal communication skills.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ability to work independently and handle multiple tasks simultaneously.
Discretion and confidentiality when dealing with sensitive information.
Flexibility and adaptability in a fast-paced, dynamic environment.
Japanese Language Proficiency an asset.
WHAT CAN YOU EXPECT OF US
By joining LogicalDox, you will work with some of the industry’s brightest and most experienced people in an environment where you are challenged to be the best in everything you do. LogicalDox is where you can grow and develop your career in a meaningful way.
Our team is everything to us and we take care of our people like we expect you to care for our clients. We foster sustainable growth, good health and overall well-being and strive hard to make you feel heard, helped, and happy.
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Title: Executive Assistant
Company: LogicalDox Inc.
Location: Markham, ON
Category:
