Overview
Documentation Specialist Jobs in Toronto, Ontario, Canada at Altis Technology
Title: Documentation Specialist
Company: Altis Technology
Location: Toronto, Ontario, Canada
Job Description
Location: Toronto, Hybrid, 4 days on-site
Language: Strong written and verbal communication skills in English
Duration: 6-month contract
About the Opportunity
Our client, a leader in the infrastructure and energy sector, is seeking a skilled Document Controller to support a dynamic portfolio of projects. In this role, you will join a collaborative project delivery team that values precision, organization, and strong communication. Your work will ensure that critical project documentation flows seamlessly between internal teams and external partners.
This is an opportunity to contribute to meaningful, large-scale initiatives that shape local communities. You will work closely with project managers, contractors, engineers, and technical specialists, helping maintain the accuracy and integrity of key project records throughout the project lifecycle.
What’s In It for You
You will join a team that prioritizes clarity, structure, and supportive collaboration. This contract offers exposure to large, complex capital projects and the opportunity to work with modern document control systems. You will gain hands-on experience supporting an EDMS transition and benefit from working in a culture that values continuous improvement and strong communication.
Your Responsibilities
- You will handle day-to-day document control activities across multiple projects in the portfolio.
- You will facilitate document reviews, follow-ups, and approvals to ensure timely progression of project deliverables.
- You will manage incoming and outgoing transmittals and maintain accurate document numbering and validation.
- You will oversee QA and QC checks of submitted documents, enforcing compliance with established procedures.
- In this role, you will act as the process owner for document control standards, templates, and numbering systems.
- You will set up and maintain SharePoint sites, managing permissions and ensuring secure access control.
- You will support the rollout and ongoing use of Omega 365, including transitioning projects from Aconex.
- You will train and support project teams and contractors on document control practices and tools.
Skills and Qualifications
- Previous experience in document control within engineering, construction, or infrastructure projects.
- Direct experience with Aconex and familiarity with Omega 365 or similar EDMS platforms.
- Proficient in Microsoft SharePoint and the Microsoft Office Suite.
- Strong attention to detail and ability to manage documentation with accuracy and consistency.
- Excellent communication skills and the ability to support team members and contractors effectively.
Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.
