Overview
Council Support Services Assistant Jobs in Ottawa, ON at City of Ottawa
Full job description
Requisition ID: 12015
Department: Office of the City Clerk
Service: Council & Committee Services
Branch: Council Support Service Branch
Employment Type: 1 Temporary Full Time Position (Up to 1 year)
Work Hours: 35 hours per week
Affiliation: Non Union/Non MPE
Salary Information: $54 130,44 – $63 330,54 annually (2024 rates of pay)
Location: 110 Laurier Avenue West
City: Ottawa, ON
Job Category: Administrative and Support Services
Application Close: 19/03/2024
JOB SUMMARY
The Administrative Services units provide administrative, financial, human resources, information technology, information management and other operational support services to the Offices of the Mayor and Members of Council in accordance with the Municipal Act, 2001.
You are responsible for providing a wide variety of complex and confidential administrative tasks in support of the Council Support Services Unit, and providing other departmental support as appropriate.
Duties and responsibilities include conducting research, compiling documentation and data in support of unit requirements, creating and updating databases, and drafting correspondence to Elected Officials.You also serve as a point of contact for Elected Officials, the public and city staff for providing an initial response to standard inquiries and directing non-standard inquiries.
EDUCATION AND EXPERIENCE
Completion of Grade 12
Minimum of 2 years of general office experience with emphasis on reception function
KNOWLEDGE
Office practices and procedures, including records management
Sound knowledge of the branch’s programs and structure combined with good knowledge of the department and general knowledge of the city at large
Knowledge of applicable health and safety legislation, including the rights and duties of workers.
COMPETENCIES, SKILLS AND ABILITIES
Utilize computer programs such as Word, Excel, PowerPoint and OrgPlus
Gather and compile statistical information
Type accurately at 60 wpm
Communicate effectively both verbally and in writing
Use tact, discretion and confidentiality, combined with reliability and good judgment
Good oral communication skills
Exercise initiative under general direction
WHAT YOU NEED TO KNOW
Language Requirement: Designated Bilingual – specific level of language proficiency: French: oral, reading, writing required. English: oral, reading, writing required. Candidates who do not meet language requirements will be required to participate in training.
You may initially be paid 95% of your starting rate of pay, in accordance with the terms and conditions.
Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual or…
Title: Council Support Services Assistant
Company: City of Ottawa
Location: Ottawa, ON
Category:
