Overview
Corporate Services Assistant_ Office of Research Services Jobs in Ottawa, Canada at Bruy
Title: Corporate Services Assistant_ Office of Research Services
Company: Bruy
Location: Ottawa, Canada
Category:
Corporate Services Assistant_ Office of Research Services
Job Category
:
Research Institute
Requisition Number
: BRI
- Posted:
July 3, 2026 - Full-Time
- Hybrid
Locations
Showing 1 location
POSITION TYPE
:
Maternity leave replacement, Full-time, 75 hours / pay period, 1 FTE
SALARY SCALE
: $25.98 to $29.62 per hour
CLOSING DATE
: 2026/07/7 *
The Bruyère Health Research Institute supports investigators who contribute to a better, more responsive health care system that delivers the best care to patients, residents, and families. We focus on finding the future of care for aging Canadians and vulnerable populations.
What we offer
- Competitive health and dental benefits program
- Defined Pension Plan
- Wellness program and on‑site gyms
- Employee and Family Assistance Program including Mental health support
- Professional development and learning opportunities
- Flexible work environment
Summary of the role
The Corporate Services Assistant reports to the Director of HR and Administration and works with members of the Office of Research Services (ORS) as well as research teams and colleagues at Bruyère Health. This position works across multiple departments in the ORS and is responsible for assisting with tracking and updating policies & guidelines, processing contracts/agreements, supporting ORS team meetings, assisting with space allocations, information technology logistics and other office related duties.
As with all team members, the Corporate Services Assistant serves as a vital link in ensuring accurate and timely information flow and maintaining effective working relationships with the team and stakeholders.
To be successful, the incumbent must possess a positive, facilitative attitude and strong interpersonal skills, and should have strong attention to detail, initiative, creativity, sound judgment, as well as problem‑solving and time management skills to address non‑routine issues daily.
Main duties and responsibilities RI Administration
- Support ORS in the maintenance of institutional policies through policy tracking, formatting, and processing, arranging for posting online
- Guideline & template updating, formatting, arranging for approvals, posting on Bruyère Health RI Resource Hub
- Support to ORS team to process research and administrative contracts/agreements – log, obtain signatures, file, distribute appropriately
- Research Administration System: support the implementation of a new system and associated change management, provide ongoing administrative support as required to ORS and research teams, including creation of new system accounts, and submission and tracking of issues tickets with the vendor
- Organize and maintain ORS physical and electronic storage systems, maintaining and updating archives
- Coordinate team meeting planning
E.g., variety of ORS team meetings, staff meetings, updating and circulating agendas, notes, action items, etc.
- Support ORS team transition to SharePoint, efficient document storage and resource management
- General office duties and other duties as assigned, including creation of surveys, review of newsletters, emergency planning support (e.g., pandemic planning), document creation, maintaining electronic mailing lists, etc.
RI – Logistics and IS/IT support
- Coordinate and maintain tracking of space allocations
- Request Office 365 accounts, and folder access or terminations for Bruyère Health RI employees
- Purchase computer equipment and software for ORS and research team members and maintain updated tracking spreadsheet
- Resolve minor computer/technology issues, software, printing, etc.; elevate issues to Help Desk as appropriate
- Support supply and equipment ordering and inventory; including Grand and Toy requests & tracking
- Support mail services, including retrieving and distributing mail weekly, creation/deletion of long-distance codes and mail codes
- Direct people to appropriate department for issues (housekeeping, IT, security, facilities, etc.)
- Facilitate Annex E parking applications and logistics
Required Qualifications and Competencies
- Relevant college or university level training
- Experience working with corporate policies
- Experience working with contracts/agreements
- Ability to communicate and interact professionally…