Overview
Coordinator, Administrative Services Jobs in Toronto, ON at Ontario Hospital Association
Full job description
Coordinator, Administrative Services
Business Planning and Services Division
Full-time Permanent(Hybrid: 2 days/week in office, 3 days/week WFH)
Target hiring range: $48,897 to $55,009
Background:
The foundation of the Ontario Hospital Association’s (OHA) strategic plan is the need to be a strong and healthy association to serve hospitals so that they can change and evolve as organizations within Ontario’s health system. The OHA’s goal is to serve and actively support its diverse membership. We are committed to leadership and excellence by providing industry-leading guidance and advice to our members. The OHA is an organization whose strength is its people. We achieve our purpose in serving Ontario’s hospitals to build a better health system through our core values humility, discovery, and passion. The OHA offers a professional and dynamic work environment and is committed to providing its employees with the right tools to succeed. We recognize and encourage individual and team strengths and promote opportunities for personal growth, achievements, and continuous learning.
The OHA is looking for an organized and passionate individual to join our Centralized Administrative Services team within the Business Planning and Strategy Division. You are a great listener and your communication style, energy and self-confidence make people want to work with you. Your project management experience round out your diverse skillset.
The Position:
Reporting to the Lead Coordinator, you will be:
providing administrative support to the entire OHA team
supporting various committees, working groups, task forces
preparing routine replies to incoming correspondence
coordinating in person and hybrid (online) meetings
preparing and distributing agendas, booking meeting rooms and managing catering requests
maintaining accurate and up to date files
developing spreadsheets and maintaining accurate corporate records including, but not limited to, corporate records management (CRM) contacts and committee membership lists
liaising with hotels to book event space, accommodations, and all logistics required for the event
building surveys to obtain members hotel requirements, dietary restrictions, accessibility requirements, etc.
preparing cheque requisitions, and processing invoices
preparing vendor contract requests for approval
The Candidate:
The ideal candidate has post-secondary education and at least three years of related administrative and project coordination experience. You have excellent oral and written communication skills and can confidently interact with internal and external stakeholders at all levels. You are detail-oriented, organized, and are energized when juggling multiple projects in a fast-paced environment where strict attention to detail and accuracy are crucial. Working with hotels to coordinate and expedite all event logistics and maintaining accurate corporate records in as asset. Finally, you bring a high level of enthusiasm to your work and thrive in a small, high performing, dynamic team.
The candidate must be fluent in computer applications (MS Word, Excel, PowerPoint, Outlook). Confidence in the extraction, manipulation, analysis, and visually appealing data presentations is required. Advanced Excel experience is an asset.
The ideal candidate might be described asdynamic, positive, collaborative, persuasive, resilient, dr…
Title: Coordinator, Administrative Services
Company: Ontario Hospital Association
Location: Toronto, ON
Category:
