Construction Administrator Jobs in Vancouver, Canada at Hays
Title: Construction Administrator
Company: Hays
Location: Vancouver, Canada
Category:
Construction Administrator (Contract)$25-28/hour
18 Month Contract Onsite | Downtown Vancouver Your Newpany Hays Specialist Recruitment is partnering with a leading real estate and property management organization to hire a Construction Administrator for a 18 month contract. This position is ideal for someone who thrives in a fast‑paced, detail‑oriented environment and enjoys providing administrative, coordination, and financial support to project teams. You will play a key role in helping the Construction department stay organized, efficient, and audit‑ready.
Key Responsibilities
Review all departmental invoices for accuracy; code and submit for approval
Process operational, capital expenditure, and tenant improvement vouchers; enter into monthly cash flow reports
Coordinate construction activities and support project execution in collaboration with Project Managers
Draft contracts, purchase orders, and change orders for project needs
Maintain project documentation including drawings, correspondence, meeting minutes, and close‑out packages
Assist with monthly cash flow coordination and project reporting
Supportmunication between internal teams, contractors, vendors, and external partners
Prepare expense reports, draft routine correspondence, and support departmental documentation
Manage calendars, schedule meetings, coordinate travel, and prepare agendas
Arrange meeting logistics including room bookings and minute‑taking
Maintain organized filing systems (digital and physical)
Provide backup support to Property Management and Project Management staff as required
Perform additional administrative tasks as needed to support ongoing operations
What You Need to Succeed Must‑Have Qualifications
1–3 years of administrative or office support experience
Strong Accounts Payable / Accounts Receivable skills
Experience with purchase orders and change orders
Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
Strong written and verbalmunication skills
Excellent organizational abilities and attention to detail
Ability to manage multiple priorities and meet deadlines
Friendly, approachable, team‑oriented personality
Strong follow‑through and reliability
Nice to Have
Construction or project‑based industry experience
Familiarity with software such as Nexus, Yardi, or similar accounting/project systems
What’s in It for You This is a rare opportunity to join a high‑performing Construction Management department within a respected, well‑established organization. You’ll gain long‑term experience supporting multimillion‑dollar capital and tenant improvement projects, develop advanced administrative and project‑support skills, and work with a friendly and supportive team based onsite in downtown Vancouver.
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