Overview
Civil Project Coordinator Jobs in Toronto – Ontario at Dillon Consulting
Title: Civil Project Coordinator
Company: Dillon Consulting
Location: Toronto – Ontario
Category: Energy/Power Generation
Responsibilities
What your day will look like
Project Coordination
& Administration Provide coordination support to Project Managers for the overall life-cycle of engineering design and construction projects, including but not limited to: the preparation, monitoring and execution of project plans, reports, proposals, contracts, electronic project set-up and maintenance, client invoice review and tracking, and budget analysis using Dillon’s financial management system
Assist with drafting client and sub-consultant/sub-contractor agreements and scope changes using Dillon standard templates, and coordinating the contract review and approval process
Provide assistance with general accounting needs (invoices, accounts payable, expense claims, database management, project closure, Track, verify, and process sub-consultant/sub-contractor invoices
Support project managers with document control programs between clients, consultants and contractors. Tracking Requests for Information (RFI’s), setting up project team meetings and facilitating responses to information from the technical teams
Provide enhanced and embedded project support to meet unique project requirements on an as required basis, such as:
Attend project meetings to record and distribute meeting minutes, participate in client meetings and liaise with various departments within our client groups
Construction contract administration support, including construction contract procurement, payment certificates, change orders, reporting, and
document management
Detailed coordination for project meetings, public engagement open houses, or workshops, including venue selection, catering, display materials, and on-site event support
Support for the development of project documentation (. letters, memos, forms, specifications), including assistance with planning and maintaining schedule, compiling from multiple authors,
inclusion
of tables/graphs/graphics, and coordinating quality and risk reviews
Occasional travel between the Kitchener, Guelph, and Toronto offices will be required.
Learning and Development Commit to self-development and ongoing learning and professional development
Contribute to Dillon’s corporate profile through active participation in professional associations and committees Qualifications What you will need to succeed5 years project administration/
project coordination
/construction management related experience with a background in engineering, civil preferred
Post-secondary
education
in a business administration or
project management
related program is considered an asset Experience Understanding of basic accounting principles, terms and financial functions
Proficient in the use of Microsoft Office, specifically Word, Excel. and Power Point Excellent
attention to detail
, a high regard for accuracy, and the ability to provide high quality outputs
Professional verbal and written
communication skills
Time management skills and the ability to prioritize work effectively to meet tight deadlines and adapt to changing workload demands
Strong interpersonal skills and a positive “can do” attitude
Ability to
develop
innovative solutions
when experiencing unexpected challenges or roadblocks
Experience in MS Project is considered an asset
Experience in …
