Overview
Box Office / Executive Assistant Jobs in Kelowna at Rotary Centre for the Arts
Please apply on Isarta.com
https://isarta.com/jobs/?utm_source=IND&job=100439
The Rotary Centre for the Arts is a key cultural facility in Kelowna. Situated on the unceded territories of the Syilx/Okanagan People, it is operated by the Kelowna Visual and Performing Arts Centre Society. We are committed to bringing the arts community together and contributing to the cultural vitality and diversity of Kelowna through artistic, educational, and community programming.
This frontline position provides excellent customer service to all visitors and will be responsible for assisting clients with their queries, box office ticketing, facility bookings, course registrations, and general reception. In addition, this position will be responsible for assisting with administrative assistance for the Executive Director, cash management, and general office duties.
JOB DESCRIPTION:
Experience and knowledge of cash management
Manage the composition of petty cash and floats
Must be bondable
Excellent organization, communication, and multi-tasking skills
Use of office equipment including computerized information entry and proficiency with technology in general
Ability to exercise courtesy, tact, diplomacy, and persuasion in responding to internal and external requests
Ability to manage multiple tasks simultaneously and to work with minimal supervision
Ability to exercise independence of judgment in determining priorities
Operate a multi-line switchboard to receive and relay messages
Box office/ticketing experience
Maintain office and client files
Maintain website, postings, and performance updates
Printing programs/brochures
Prepare mailouts and correspondence.
Work with the RCA team to provide general assistance to the public using the facilities, ensuring that regulations are observed
Be responsible for all box office cash and non-cash transactions and submit a daily cashout and Spektrix/Square transaction report to the finance office
Issue and send invoices to customers related to the box office transactions
Collect the bi-weekly time sheets from all employees and pass them on to the finance office
Order administrative supplies and submit receipts to the finance office
QUALIFICATIONS:
Basic proficiency with Microsoft Office
Experience with Artifax scheduling and Spektrix ticketing software considered an asset
Knowledge of other languages is also considered an asset
Be responsible for all box office cash and non-cash transactions and submit a daily cashout and Spektrix/Square transaction report to the finance office
Issue and send invoices to customers related to the box office transactions
Collect the bi-weekly time sheets from all employees and pass on to the finance office
Order administrative supplies and submit receipts to the finance office
Post-secondary diploma/degree preferred.
Rate of Pay: $19/hour.
Regular business hours are 9 am to 5 pm. Flexibility required to occasionally work evenings and weekends.
Thank you in advance for your application. Only candidates that meet the requirements will be contacted for interviews.
Job Type: 40-hour work week (includes 30 min paid lunch).
Please send your cover letter and resume.
Rotary Centre for the Arts is committed to equality and diversity in the workplace. We welcome applications from Indigenous peoples, minority communities, immigrants, persons with disabilities, and the LGBTQ2S+ community, and will provide accommodation in all phases of the hiring process, up to the point of undue hardship, upon request.
Please submit a resume and cover letter by: Wednesday, April 4th, 2024
Please apply on Isarta.com
https://isarta.com/jobs/?utm_source=IND&job=100439
Title: Box Office / Executive Assistant
Company: Rotary Centre for the Arts
Location: Kelowna
