Overview
Automotive Accounting & Title Clerk Jobs in Pittsburgh, PA at Dean Honda
***This is a process-driven position. Experience working in an office setting is preferred.***
We are seeking a detail-oriented and organized Automotive Accounting & Title Clerk to support dealership operations by accurately calculating commissions; preparing daily deposits; processing title and registration paperwork; and ensuring compliance with state and dealership requirements. This is a cross-trained position. The primary role is the calculation of commissions for each vehicle sold, while also helping with title processing and vehicle registrations on an as-available / as-needed basis.
This role plays an integral part in the post-sale process ensuring documentation is completed accurately and timely.
Key Responsibilities:
Deal Capping (primary role – 70% of time allocated to this task)
- Review all car buying transactions submitted by the sales team for accuracy and completeness.
- Enter and finalize commissions in the dealership management system (PBS system).
- Communicate with sales, finance, and management teams to resolve any discrepancies or missing documents.
Title & Registration (10% of time allocated to this task)
- Prepare and submit vehicle title and registration paperwork for new and used vehicles (retail, lease, and wholesale).
- Process out-of-state title and registration transactions as needed.
- Track the status of title paperwork and ensure timely submission to the DMV or relevant agencies.
- Ensure proper collection and remittance of taxes, fees, and lienholder information.
- Maintain accurate title logs and vehicle record files.
Daily deposits (10% of time allocated to this task)
- Prepare and submit the daily deposit.
- Basic accounting knowledge is required.
Vehicle Warranty Cancellations (5% of time allocated to this task)
- Process cancelations as requested.
- Computer skills required.
Administrative Support (5% of time allocated to this task)
- File and maintain deal jackets and customer records.
- Provide support during audits and internal reviews.
- Handle general administrative duties related to accounting or compliances, as assigned.
Requirements:
- Accounting skills / knowledge.
- Computer proficiency required, including Microsoft Office and web-based systems.
- Must be fluent in Microsoft Excel.
- Previous experience in automotive dealership back office, title processing, accounting support role, DMV regulations, proficient in dealership management software (e.g. Reynolds & Reynolds, CDK, Dealertrack), preferred. Dean Honda currently uses the PBS System.
- On site completion of the PennDOT Advanced Agent Services Training Course within 30 days of hire.
- Strong attention to detail, organizational skills, and ability to multitask.
- Excellent communication and follow-up skills.
- Ability to work independently and as part of a team.
- High school diploma or equivalent required; some college or business coursework is a plus.
Work schedule & Compensation:
- Full-time position; Monday through Thursday or Friday. Approximately 32 – 40 hours a week.
- Hourly, competitive pay based on experience; starting at $20 per hour.
Benefits include a 401(k) option, health insurance (medical, vision, dental), and supplemental benefits.
Pay: $19.00 – $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have prior experience working at a car dealership?
- Do you have prior experience working in an administrative office?
- Are you able to navigate multiple computer systems efficiently?
- Do you have a firm understanding of basic accounting practices?
- Are you fluent in Microsoft Excel?
- Please note our location (911 Clairton Blvd., Pittsburgh, PA 15236). Are you willing and able to make the daily commute into work?
- Are you capable of learning new dealership software with ease?
Work Location: In person
Title: Automotive Accounting & Title Clerk
Company: Dean Honda
Location: Pittsburgh, PA
