Overview
AR and AP Coordinator Jobs in Canada at Nammex: Organic Mushroom Extracts
Title: AR and AP Coordinator
Company: Nammex: Organic Mushroom Extracts
Location: Canada
Company Description
Since 1989, Nammex has been a pioneer in the development and manufacture of high-quality mushroom extracts for the health and wellness industry. As a leading supplier of organically certified products, Nammex is committed to providing safe, effective, and rigorously tested mushroom extracts defined by scientific analysis, ensuring the presence of key active compounds.
We are a mission-driven, multi-entity organization known for our low turnover and supportive culture. We believe that professional excellence and a high quality of life should go hand-in-hand.
Role Description
This is a flexible, remote role for an Accounts Receivable (AR) and Accounts Payable (AP) Coordinator. We are looking for a meticulous and proactive AR/AP Coordinator to manage the transactional heartbeat for multiple entities (US and Canada). In this role, you aren’t just entering data—you are coordinating the entire AP and AR process. You ensure our vendors are paid accurately, our customers are billed correctly, and our inter-company transactions remain crystal clear.
Our team is small but mighty, and you will work in close partnership with our Bookkeeper and report to our Controller. This is a role for someone who is an excellent communicator with high attention to detail, loves systems, and enjoys problem solving, in a multi-entity environment.
Accounts Payable
- Manage the weekly payment runs across multiple entities using Wise, Plooto (Canada) and Mercury (USA).
- Review all bills to ensure they match the source document and vendor terms before initiating payment.
- Input bills into Quickbooks online
- Be the primary point of contact for vendor inquiries, reconciling statements, and resolving payment discrepancies.
Accounts Receivable
- Generate and distribute ~100 customer invoices per month across various currencies and entities.
- Maintain the health of our aging report by conducting professional, "firm-but-friendly" follow-ups on overdue accounts.
- Accurately record and apply incoming payments to customer accounts in QuickBooks Online daily.
Inter-company Flow: Ensure that transactions are allocated to the appropriate entity, and that payment approvals processes are followed.
Digital Filing: Maintain a pristine digital trail of all transactional documents.
Reports To: Controller
Commitment: Full-time (Flexible schedule)
Compensation: $25 – $30 per hour
Qualifications
- Strong problem-solving and analytical skills
- 3+ years of experience in dedicated AR/AP roles, ideally within a multi-entity or international environment.
- A high level of proficiency with Quickbooks Online (3+ years of experience using Receivables and Payables functions in Quickbooks Online) is required
- Excellent verbal and written communication skills to collaborate effectively with team members and external partners
- High attention to detail and accuracy in working with financial data
- Ability to work independently and efficiently in a remote environment
- Experience in a wholesale EDI invoicing environment is a plus
- Experience using online AP payment systems is a plus.
Why You'll Love Working Here
- The Culture: We are a mission-driven organization with a low-stress, high-trust team.
- The Flexibility: As long as the weekly pay runs are out and the invoices are sent, we are flexible on the timing of when you work.
- Professional Growth: You’ll be part of a structured finance team with clear lines of responsibility, opportunity for cross-training, and room to grow as we scale.
