Overview
Agricultural Office Assistant Jobs in Pendleton, OR at Cunningham Sheep Company
Job Title: Agricultural Office Assistant
Location: Pendleton, OR
Employment Type: Full-Time / Non-Exempt
Compensation: $19-22/hour
Reports To: Office Manager
Other: Health Benefits, Retirement Plan, PTO, use of company vehicle for ranch errands
Position Overview
The Agricultural Office Assistant will help run the business operations of a diverse working ranch with operations across cattle, sheep, timber, hunting and farming. The position will support the ranch Office Manager in conducting administrative tasks and reporting, and helping to manage key business processes ranging from benefits administration to inventory tracking to accounting.
Key Areas of Responsibility
o Office Administration / General
-Maintain records & office files and ensure document retention policies are followed
-Maintain vehicle & equipment records; complete title transfers & registration renewals
-Update insurance coverage for vehicles, equipment and buildings; file & track claims
-File quarterly and annual State and Federal reports: USDOT, OR Farm Certification, Unified Carrier Registration, Oregon Water Rights Division, etc.
-Assist in troubleshooting ranch fuel tracking and other systems as needed
-Assist with ranch office cleaning and other property cleaning as needed
o Human Resources
-H2A Worker program and health benefits administration
-Workers’ Comp claims administration
o Accounting
-Assist with completion of basic accounting tasks such as AP, AR and payroll
o Livestock
-Assist Livestock Managers with administrative tasks
-Maintain lease-related grazing records; process new leases as needed
-Monitor USFS leases and ensure all annual reports are completed on time
-Collect & validate annual intercompany grazing records and review for accuracy; calculate grazing rent payments due to related companies
-Maintain livestock inventory records
-Track cattle purchase and sales detail
-Track Country Natural Beef program inventory, sales, payments, and feed costs
-Work with cattle division to provide accurate data for feedlot closeouts program
-Maintain quarterly purchased commodity & internal crop inventory records and prices
-Maintain sheep fertility, lambing and birthing records & track registered lambs
-Complete/submit sheep registration applications to ARSBA for Certificates of Registry
-Assist with weighing sheep at shipping
-Hunting
-Support administrative needs of hunting business as needed
-Farming
-Maintain all crop production records
-Track custom farming practices
-Assist in the management of and recordkeeping for various FSA programs
-Assist with water rights documentation & reporting; track OWRD irrigation notices
Required Qualifications
- Farming or ranching background
- Excellent detail orientation, drive, follow-through, communication & interpersonal skills
- High degree of competence with Microsoft Office Suite, including MS Excel
- Minimum of 5 years’ experience in office management or high-level executive assistance
- Valid driver’s license and clean driving record
Preferred Qualifications
- Supervisory experience and/or military service record a plus
- Familiarity with USDA programs, benefits administration and/or bookkeeping
- Experience with QuickBooks
- Comfort with IT infrastructure and hardware a plus
Work Environment
This position combines mostly standard office environment work with some errands and tasks performed at various satellite ranch properties.
Cunningham Sheep Company is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Pay: $19.00 – $22.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
Title: Agricultural Office Assistant
Company: Cunningham Sheep Company
Location: Pendleton, OR
