Overview
Administrative Support III Jobs in Edmonton at Alberta Health Services
Your Opportunity:
This position reports to the Site Director and is responsible for providing reception, clerical/administrative work and e-Facilities triaging and workflow management for the Facilities Maintenance and Engineering (FM&E) office. Working under limited guidance and direction the Administrative Support III utilizes developed skills to carry out a diverse set of activities assigned in Facilities Maintenance and Engineering Department. This is a shared resource working between Cross Cancer Institute (CCI) and University of Alberta Hospitals (UAH) on regular bases. This position may be required to work at other AHS facilities within the Edmonton Zone. Reception: Receptionist for Facilities Maintenance & Engineering. Triages work orders in e-Facilities to the appropriate shops, ensuring accuracy. Communicates with office and shop employees via telephone / pagers / radios, relaying urgent requests and relaying coordinating instructions. Operates a multi-line telephone. Orders office supplies and maintains inventory. Coordinates room set ups for events in the hospital. Detailed data entry as required. Receives and distributes mail to Facilities Maintenance & Engineering office and shops. Human Resources/Staffing Functions/Payroll: Weekly time entry in payroll system (Manual adjustments, bank payouts). Ensures payroll records are accurate and up to date. Completes timekeeping/payroll data entry and follows up on discrepancies. Office Support/CMMS: e-Facilities editing, and data entry as directed by the Maintenance Planner. Produces preventative maintenance memos. Reviews data and follow up to resolve errors. Generates reports, prepares information, creates documents and correspondence. Organizes, validates, and inputs data as required.
Description:
As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Classification: Administrative Support III
Union: AUPE GSS
Unit and Program: Facilities Maintenance & Engineering
Primary Location: Cross Cancer Institute
Location Details: As Per Location
Multi-Site: Multisite
FTE: 1.00
Posting End Date: 10-MAY-2024
Employee Class: Regular Full Time
Date Available: 20-MAY-2024
Hours per Shift: 7.75
Length of Shift in weeks: 2
Shifts per cycle: 10
Shift Pattern: Days
Days Off: Saturday/Sunday
Minimum Salary: $23.53
Maximum Salary: $28.60
Vehicle Requirement: Not Applicable
Required Qualifications:
Completion of Grade 12 or equivalent.
Additional Required Qualifications:
Health & Safety: Ensures all safety procedures are up-to-date and adhered to. Must work within all established safety policies, regulations, procedures and WHMIS guidelines. Ensures Personal Protective Equipment is used as required. Ensures the employees practice safe work habits. Ensures shop and work areas are organized, clean and free of hazards. Responsible for reporting any potentially hazardous or unsafe conditions to the Manager. Other: Other duties as assigned by the Lead Administrative Support or the Manager. Checks e-mail daily, reading in detail applicable correspondence from Lead Administrative Support, management, WHS, AHS senior leadership, and others. Attends and contributes to meetings; attends town halls and other relevant meetings. Completes mandated training, to include AHS annual continuing education (ACE). Exemplifies and exhibits AHS’s core values and the University of Alberta Hospitals Complex.
Preferred Qualifications:
As Required.
Title: Administrative Support III
Company: Alberta Health Services
Location: Edmonton
