Overview
Administrative Assistant (Secretary 3) Jobs in Halifax, Nova Scotia at Government of Nova Scotia
Title: Administrative Assistant (Secretary 3)
Company: Government of Nova Scotia
Location: Halifax, Nova Scotia
Competition # :43250
Department:Health Professionals Recruit
Location:HALIFAX
Type of Employment:Permanent
Union Status:Exclusion – Non Union – NSPG
Closing Date:27-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time)
About UsThe role of the Office of Healthcare Professionals Recruitment (OHPR) is to put a laser focus on the collective efforts of government and other organizations that help bring healthcare professionals to Nova Scotia and help them to put down roots in our communities. The thousands of professionals working in healthcare in Nova Scotia are a cornerstone of a strong healthcare system.
Our work is significant in terms of importance and scope. It is work we cannot do alone, and we’ll work with a broad range of partners to understand what is working well and where we can make things better. Collaboration is not just a buzzword here.
Our team at the is small but mighty. Whether it’s driving policy changes or working with our partners to boost capacity, we will continue to evolve and think about our impact. We’re developing long term strategy while maintaining focus on action and demonstrating results.
About Our OpportunityAre you passionate about Nova Scotia being a top choice for healthcare professionals?
Are you excited by government’s commitment to health system transformation and the opportunity to play a role in shaping the future of health workforce?
Do you thrive on rolling up your sleeves and getting things done?
Are you energized by efficiency and able to roll with change? Do you thrive in a fast-paced environment where collaboration with partners is critical?
Do you have sound judgement with an eye for identifying potential issues and an ability to prioritize urgencies?
If you are a master multitasker with excellent communication skills and a professional work ethic, then we would like to invite you to read further.
As an Administrative Assistant, you will provide senior administrative support to the Senior Executive Director. You are essential to the effective management, coordination and efficient operation of the office and a critical member of our team, helping to keep our office operations running smoothly.
If you are ready for the challenge, we need your help to not only increase the number of health-care professionals working in the province and their equitable representation, but also to retain those already working here.
Primary AccountabilitiesWe count on your expertise to ensure efficient operations of administrative support functions through effective office management. Working in a fast paced, highly collaborative, and continuously evolving environment you are highly adaptable. You will ensure the effective coordination, and efficient operations of the office through your expertise and excellent client services. You will act as the liaison for staff, other government departments (federal, provincial, and territorial) as well as external stakeholders in a highly confidential environment.
A Few Of Your Key Responsibilities Will Include
Managing the Senior Executive Director’s schedule;
Preparing confidential letters, Ministerial Correspondence, briefing note materials, reports, presentations and documentation on behalf of senior leadership;
Managing agendas, including minutes and following up on actions;
Routing and prioritizing all incoming mail, inquiries, and correspondence;
Coordinating travel and accommodations, as re…
