Overview
Administrative Assistant – Purchasing & Order Entry Jobs in Oakville at Bartex Import & JC
Overview
We are looking for a reliable and organized Purchasing / Office Assistant to join our office team.
This is a hands-on office role focused on order processing, supplier communication, purchasing support, paperwork, and daily administrative tasks. The position is a good fit for someone who has experience working with orders, suppliers, invoices, purchase orders, or procurement in an office environment.
Strong Polish and English communication skills are required.
Responsibilities
- Contact suppliers by email and phone in Polish and English
- Prepare, print, and organize purchase orders and related documents
- Assist with order entry, invoices, product information, and supplier paperwork
- Follow up with suppliers regarding pricing, availability, shipments, and documents
- Coordinate with warehouse and office staff to make sure orders are processed properly
- Maintain accurate records in the system and update spreadsheets when needed
- Answer calls and emails when required
- Support the office with general administrative tasks
Experience
- Fluent or strong Polish and English communication skills
- Minimum 1 year of experience with orders, purchasing, procurement, or supplier coordination
- Minimum 2 years of experience working in an office environment
- Strong attention to detail and good organizational skills
- Comfortable using email, Excel, Word, and office systems
- Able to follow up, stay organized, and handle multiple tasks during the day
- Reliable, punctual, and comfortable working in person
- Ukrainian language is an asset, but not required
This role is not just reception or basic data entry.
The right person should be comfortable working with orders, suppliers, documents, pricing, and follow-ups.
What we offer:
- Full-time stable office position
- Monday to Friday schedule
- Day shift with no evenings or weekends
- Friendly office environment
- Opportunity to learn more about purchasing, importing, suppliers, and food distribution
Please apply with your resume. Candidates who speak both Polish and English and have order/purchasing experience will be contacted first.
Pay: $40,000.00-$55,000.00 per year
Benefits:
- Casual dress
- Discounted or free food
- On-site parking
- Store discount
Ability to commute/relocate:
- Oakville, ON L6H 5V9: reliably commute or plan to relocate before starting work (required)
Experience:
- procurement or supplier coordination: 1 year (required)
Language:
- English (required)
- Polish (preferred)
Work Location: In person
Title: Administrative Assistant – Purchasing & Order Entry
Company: Bartex Import & JC
Location: Oakville
