Overview
Administrative Assistant, Office of the Registrar Jobs in Surrey, British Columbia at Kwantlen Polytechnic University
Title: Administrative Assistant, Office of the Registrar
Company: Kwantlen Polytechnic University
Location: Surrey, British Columbia
Employee GroupSupport Staff (BC General Employees Union)Workplace TypeHybridHours Of Work (BCGEU)8:30am – 4:30pm# of openings:
1Hours Per Week (BCGEU)35Pay Level9 – BCGEU Pay Grid – $29.45 to $32.89 per hourDays Of Work (BCGEU)Monday, Tuesday, Wednesday, Thursday, FridayEmployment TypePermanent Full TimeInternal Closing DateMarch 1, 2024Travel FrequencyOccasional travel between campuses is required.External Closing DateCompetition ID:
3203Kwantlen Polytechnic UniversityKPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers. KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.
JOB OVERVIEW: Administrative AssistantTo provide comprehensive administrative support to the Leadership team and the Office of the Registrar. The incumbent analyses, interprets and communicates effectively on complex issues within the unit such as student appeals, requests and confidential student matters. Provides administrative support for the AVP Enrolment Services and Registrar in the absence of the Confidential Assistant.
Education And Experience
A minimum of two years of post-secondary education
A minimum of four years recent administrative support experience in a fast-paced service-oriented environment
Or an equivalent combination of education and experience.
Post- secondary work experience is an asset.
Qualifications
Demonstrated intermediate level of competency in the use of Microsoft Office Suite, Adobe Acrobat, SharePoint and Drupal (or similar content management system).
Demonstrated proficiency with Student Banner at an intermediate level, or a similar student/client information system.
Demonstrated working knowledge of KPU programs, policies and business processes relating to current process in a Registrar’s Office.
Demonstrated customer service experience in a fast-paced work environment involving multiple demands.
Excellent interpersonal, organizational, skills including the ability to multi-task, set priorities, plan, coordinate and follow-up appropriately.
Demonstrated ability to be tactful, use discretion and maintain a high level of confidentiality that is essential in the Office of the Registrar.
Excellent written and oral communication skills including a proven ability to communicate patiently and effectively with a diverse range of people with professionalism, tact, discretion, courtesy and respect.
Demonstrated ability to communicate effectively in English, both verbally and in writing.
Demonstrated ability to independently draft correspondence ranging from routine to complex in nature based on knowledge of established styles and practices.
Demonstrated ability to work independently with minimal supervision to achieve assigned deadlines.
Proven ability to work effectively both independently and as a team member, exercising good judgement and initiative.
Full working knowledge of routine office systems, procedures and methods, including the ability to operate standard office equipment such as printers and scanners
Proven ability to meet changing priorities, ability to multitask, meet deadlines and make use of sound judgement in decision making.
Demonstrated ability to type 60 wpm with a high degree of …
