Overview
Administrative Assistant, HR Jobs in Niagara Falls – Ontario at Niagara Parks Commission
Title: Administrative Assistant, HR
Company: Niagara Parks Commission
Location: Niagara Falls – Ontario
Category: Administrative/Clerical, HR/Recruitment
Administrative Assistant, Human Resources Reporting to the Chief Human Resources Officer (CHRO) and within established policies, procedures, and guidelines will provide confidential, administrative support in various areas including complex calendar management and work flow activities, management of correspondence, preparation of documents and presentations, creation and maintenance of spreadsheets, coordination of logistics for meetings, including preparation and distribution of meeting packages and related activities.
This role will also oversee special projects as related to
process optimization
in Human Resources and Payroll and ADP reporting.
Niagara Parks offers a salary of $51,640.84 to $61,664.86 per annum for this position as well as a comprehensive benefit and defined benefit pension plan.
Applications for this position will be accepted until April 20, 2024.
QUALIFICATIONS:
Post Secondary Diploma/Degree in Office Administration with experience working in a Human Resources department and/or equivalent knowledge and experience.
Possess strong planning, organization and
multi-tasking
abilities and will proactively take the initiative for all related administrative duties for the leaders.
The candidate will interact with multiple internal and external stakeholders and will be required to uphold the highest standard of
professionalism
and confidentiality.
Advanced knowledge of software applications such as Microsoft Office, ADP and Parklane.
Three (3) to five (5) years of progressive administrative and project experience.
Experience with
tracking invoices and costs as it relates to Human Resources projects and budgets.
Experience in a unionized environment preferred. Strong
communication
,
problem solving
, and
analytical skills
.
Ability to
work in a complex
fast-paced environment
with strong
project management
and record keeping skills.
Excellent interpersonal /
communication skills
both written and verbal with the ability to foster positive relationships with key stakeholders;
Excellent organization skills including
attention to detail
; knowledge and experience with workflow processes/mapping; ability to manage multiple competing demands.
Advanced knowledge of computer operations and relevant software applications including MS Word, Excel, PowerPoint, Visio; experience in ADP an asset.
Strong analytical and research skills;
Knowledgeable and up to date on relevant legislation.
DUTIES AND RESPONSIBILITIES:
Provide administrative support as it relates to correspondences, memos, reports, presentations, contracts, letters, agendas, or meeting minutes, for the Chief Human Resources Officer and Human Resources Managers.
Ensures the CHRO’s daily activities are coordinated as required (schedule appointments, etc.); makes meeting arrangements as required.
Prepares correspondence, memos, reports, contracts, agendas, confidential letters, minutes on behalf of the CHRO.Organizes and arranges meetings including the preparation of agendas, reports; ensuring the CHRO has all relevant documentation and background information for scheduled meetings.
Anticipates requirements and assemble the requisite preparatory material and briefings for the meetings and appointments with…
