Overview
Administrative Assistant, Director, Parks Jobs in Brampton, ON at City of Brampton
Full job description
Job Description:
JOB TITLE:Administrative Assistant, Director, Parks
DEPARTMENT:Community Services
POSTING NUMBER:105999
NUMBER OF POSITIONS:1
JOB STATUS & DURATION:Full Time Permanent
HOURS OF WORK:35-hour workweek
LOCATION:Hybrid Model*– when working onsite, you will report to the location of Williams Parkway Operations Centre in the interim (location may change in the future)
SALARY GRADE:2
HIRING SALARY RANGE:$58,307.00 – $65,596.00 per annum
MAXIMUM OF SALARY RANGE:$72,884.00 per annum
JOB TYPE:Management and Administration
POSTING DATE:April 22, 2024
CLOSING DATE:April 26, 2024
AREA OF RESPONSIBILITY:
Reporting to the Director, Parks Maintenance and Forestry, this position is responsible to provide administrative support and confidential services to maintain efficient operations of the section or division. Exercise judgement to resolve matters which may be political and sensitive in nature. Liaise with management to ensure compliance with corporate and operational service standards and policies. Typically works under general direction.
OPERATIONAL ACCOUNTABILITY
Provide administrative support to a sectional or divisional team of professionals; including preparation, review, processing and distribution of correspondence, presentations and reports.
Provide administrative assistance in support of business initiatives, programs, processes and projects.
Develop and implement new tools and methods for the continual improvement and efficiency of practices and processes.
Maintain files and confidential records to ensure corporate compliance.
Monitor, maintain and processes sectional or divisional financial, time-entry and budgetary records, reports and transactions.
LOGISTICAL SUPPORT
Ensure all correspondence and scheduling requests are prioritized and urgent matters and conflicts are addressed.
Book and arrange meetings, conferences, event attendance, resources, travel arrangements and amenities.
CUSTOMER SERVICE
Prioritize requests, direct calls and enquiries to the appropriate level for resolution.
Coordinate objectives by building relationships with cross-functional departments, management and external stakeholders.
Provide internal and external customer service by processing and responding to a variety of inquiries and service requests; while adhering to corporate practices and standards.
COMMUNICATION AND REPORTING
Research and assist with the preparation of policies, procedures and reports.
Monitor and update data entry/database and web based records to support time sensitive reporting.
CONFIDENTIALITY
Maintain confidentiality based on the requirement to access, review, maintain and distribute sensitive sectional or divisional and organizational communication, materials and records.
Provide documentation support for disciplinary, grievance and performance matters.
SELECTION CRITERIA:
EDUCATION:
Post-secondary Certificate in Office Administration or equivalent experience.
REQUIRED EXPERIENCE:
One to two years experience providing administrative support.
**Various tests and/or exams may be administered as part of the selection criteria.
Interview:Our recruitment process may be completed with video conference technology.
As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation wh…
Title: Administrative Assistant, Director, Parks
Company: City of Brampton
Location: Brampton, ON
Category:
