Overview
Administrative Assistant Jobs in Toronto, Ontario, Canada at R.V. Anderson Associates Limited
Title: Administrative Assistant
Company: R.V. Anderson Associates Limited
Location: Toronto, Ontario, Canada
Your difference is the difference
Do you love to develop and share great ideas? Do you believe your insights can drive people forward? Do you appreciate working with others and building on mutual successes? Perfect. We do, too.
As an employee-owned company, we foster a culture where our people can thrive – and by thrive, we mean a place where you can share your ingenuity, express your difference, and grow in your very own way. Whatever your area, no matter your grade, your unique skills and perspective will help drive change from operations to the C-suite, across a wide range of projects and channels.
Are you ready to build a future that’s uniquely yours? Join our award-winning team and make a difference that defines you.
RVA is seeking a skilled, detail-oriented and proactive Administrative Assistant to join our team. This role involves providing support for day-to-day operations to the HR & Payroll team in a fast-paced, professional environment. This role is ideal for someone with 1–2 years of administrative experience who brings strong organizational skills, discretion and a collaborative mindset. This position requires a regular in-office presence of four (4) days per week to enhance collaboration and meet operational requirements.
Duties
- Maintain employee records and ensure data accuracy and confidentiality
- Support onboarding and offboarding processes, including preparing documentation
- Assist with payroll-related tasks such as timesheets and employee updates
- Help coordinate recruitment activities, including scheduling interviews
- Prepare and organize documents, reports, and employee files
- Respond to employee inquiries or direct them to the appropriate contact
- Coordinate meetings, training sessions, and HR-related activities
- Perform general administrative duties such as filing, copying, and document management
- Handle sensitive information with discretion
- Other duties as required
Qualifications
- 1–2 years of administrative experience; HR or payroll exposure is an asset
- Post-secondary education in Office Administration.
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and meet deadlines
- Proficiency in Microsoft Office; HRIS or payroll system experience is an asset
- Strong communication and interpersonal skills
- Professional, reliable, and able to maintain confidentiality
Your better starts here
We don’t settle for less, and neither should you. As it happens, offering great benefits to our people is entirely possible: the numbers work out. Happy teams mean happy clients. It’s just that simple. From recruitment to flexibility, learning to leadership, wellness to inclusion, we give our people the tools they need to outperform in their careers and build lasting connections with our clients, our culture, and each other.
- Competitive compensation packages and performance-based bonuses
- Health, paramedical, vision, and dental coverage
- A flexible vacation policy that lets you determine your time off based on your other responsibilities and needs
- Top-up plans for new and expecting parents
- Firm-paid holidays, summer and winter breaks, and other leaves of absence that cover everything from extra family time, jury duty, or even completing a degree
- RVA Group Pension Plan with match Global Travel Assist Program that provides emergency out-of-country medical protection for you and your eligible family members on personal and business trips
- Access to a variety of free services (e.g., employee and family assistance programs, nutrition advice, caregiver support) and employee discounts (e.g., sports and entertainment tickets, major brands, insurance plans)
- Flexible and alternative work arrangements around core hours, including telecommuting and work-from-home options
Compensation Range
The salary range for this position is: $55,000.00 – $65,000.00
Compensation for this role will be determined based on a variety of factors, including relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business needs.
Diversity, Inclusion, And Accommodations
At RVA, we are committed to fostering a workforce that reflects the diversity of the communities in which we operate. RVA is an Equal Opportunity Employer that considers applicants without regard to age, race, colour, national origin, citizenship, sex, sexual orientation, religion, creed, marital status, disability, or any other protected status. If you require any special accommodations, please advise Human Resources. Any information received relating to accommodations will be treated as confidential.
At RVA, we use AI in our applicant tracking system to improve the efficiency and fairness of recruitment. Your application may be reviewed by both AI and our hiring team for a thorough evaluation.
level
