Overview
Administrative Assistant Jobs in Toronto, Ontario, Canada at Gravity Staffing, Inc.
Title: Administrative Assistant
Company: Gravity Staffing, Inc.
Location: Toronto, Ontario, Canada
The Toronto, Ontario office of a global law firm is looking for an Administrative Assistant to support support a busy partner. This is a great position for someone with just 2-5 years of office support experience. It's an in-office position (not hybrid) and the hours are 9:00am to 5:00pm but the right candidate must be flexible for a little bit of (paid) OT, when needed. NOTE THAT THE SALARY INFORMATION PROVIDED IS IN CANADIAN DOLLARS, NOT U.S. DOLLARS.
Typical responsibilities include, but are not limited to, the following:
- Answer multiple phone lines and take messages.
- Maintain inboxes, calendars and address books.
- Maintain contacts and mailing lists.
- Coordinate travel arrangements.
- Create and release attorney time entries.
- Enter expenses and invoices.
- Prepare engagement letters and new client business memos.
- Document preparation, including revisions, PDF creation, redlines and saving to document management system.
- Complete the monthly client billing process, ensuring accuracy and timely submission.
- Basic functions such as printing, photocopying, scanning, and filing.
- Provide backup for other team members when necessary.
- Assist with special projects as needed.
Required Skills:
- Some post-secondary education.
- Two to five years of relevant administrative experience (preferably in a law firm or other professionals services setting such as financial or consulting).
- Comprehensive knowledge of Microsoft Office Suite and Adobe Acrobat.
- Willingness to learn and adapt to new software and programs as required.
- Superior organizational, follow-up, and trouble-shooting skills.
- Professional demeanor with excellent oral and written communication skills.
- Ability to take initiative, set priorities and multitask effectively.
