Overview
Administrative Assistant Jobs in Halifax, Nova Scotia, Canada at Dalhousie University
Title: Administrative Assistant
Company: Dalhousie University
Location: Halifax, Nova Scotia, Canada
Position Details
Position Information
Position Title Administrative Assistant
Research Project
Department/Unit Science – Dean's Office
Location Halifax, Nova Scotia, Canada
Posting Number S073-26
Employee Group NSGEU Local 77
Position Type Term
Duration of Contract (if applicable) Thirteen (13) months
Employment Type Full Time
Full-time Equivalency (FTE) 1.0
Salary $26.73 – $33.84 per hour ($45,176 – $57,183 per annum, 32.5 hours per week)
Classification C5
Provisional Statement
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
Dalhousie University’s Faculty of Science is a research-intensive faculty that thrives on inclusive research excellence, strategic partnerships, and stakeholder engagement. Reporting to the Executive Administrator, the Administrative Assistant will perform administrative, secretarial, and client reception for the Faculty of Science.
Key Responsibilities
- Act as the department’s first point of contact. Respond to a variety of inquiries from faculty, staff, registered and prospective students, etc.
- Check online system daily (e.g. for waivers from students, etc.). Follow up with professor or instructor of the class for participation/non-participation. Handle calendar for student appointments.
- Provide general administrative support to the Dean’s Office. This includes recruitment and financial documentation support; reception and administrative back-up support; and coordinating with IT Department for Dean’s Office technology needs and support.
- Maintain a good working knowledge of policies and procedures within the department in order to receive and assist visitors.
- Monitor, respond and redirect departmental e-mails, answer phones and handle incoming mail.
- Handle a variety of related support duties in the Dean’s Office, including submitting work order requests, managing the departmental key inventory, assisting with data entry tasks, organizing meetings, room bookings, and kitchen inventory.
Note
Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
- Business/Administrative Professional program with approximately three years’ related work experience (or equivalent combination of training and experience).
- Proficiency in MS Office, especially Excel.
- Excellent written and verbal communication skills.
- Demonstrated strong interpersonal and organizational skills.
- Strong initiative and strong judgment as well as time management, analytical and problem-solving skills.
Assets
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:
– Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Communication
- Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .
Posting Detail Information
Number of Vacancies One (1)
Open Date 03/27/2026
Close Date 04/03/2026
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/20612
