Overview
Administrative Assistant Jobs in Vancouver, BC at York House School
Full job description
Administrative Assistant
Full-Time
Maternity Leave Coverage starting June 2024
Working at York House School
York House School is a vibrant and close-knit school community where people feel valued, engaged, and connected to the school. All staff contribute towards empowering our students to develop the knowledge, skills, and competencies to succeed in the world beyond our doors. On our path to creating a more inclusive, equitable, and sustainable future, we share the belief that individuals have inherent rights and deserve to be respected for who they are; that every member of our community belongs here and feels included; that we must treat others with dignity and expect the same in return.
About this Role
The Administrative Assistant provides administrative and organizational support to the Junior School and will report to the Director of Junior School. This role involves interacting with and providing assistance to students, teachers, parents and other visitors in person and over the phone and performing administrative and office support activities. As this position represents administrators, professionalism, discretion, discernment and confidentiality is necessary for privacy, maintaining trust and building positive community relations.
Responsibilities
Working closely and collaboratively with the Junior School Operations team to:
Perform general clerical duties such as record keeping, e-mailing, filing and photocopying, archiving, revision control of documents, list preparation
Create, modify, review, proofread and format documents such as reports, charts, spreadsheets, and letters using word processing, spreadsheet, database software such as Microsoft Office Suite, Google Suite, etc.
Conduct research, compile data and prepare summaries as requested
Preparing documents and information for students and/or parents, distribute, collect, track and follow up
Set meetings and appointments as requested
Oversight of reception area, JS staff room, First Aid Room; maintaining supplies, cleanliness, records and notices updating, etc.
Event Support; support a variety of tasks for events
Maintain rosters of students for a variety of functions, activities and reports
Ensure school equipment is in good working condition and supplies are in adequate quantity
Junior and Little School operational responsibilities include a variety of activities to ensure data is maintained accurately, weekly communication with teachers and parents is compiled, daily events and calendaring of various school events for students, teachers, parents or vendors is managed.
Work with the Director and Assistant Director on student report cards
Work with Assistant Director of Junior school on TOC organization
Work with Assistant Director of Junior school on traffic and student drop off and pick up procedures
Perform other duties as related or assigned which may include assisting other administrative areas across the school
Qualifications, Knowledge and Skills
Completion of post-secondary education (degree, diploma, certificate required)
3-5 years previous administrative experience
A high level of attention to detail
Computer Literacy: previous experience conducting mail merges required, previous contact management/database experience is an asset, quick learner of new and various types of software. Intermediate to advanced skills in Microsoft Office Suite (MS W…
Title: Administrative Assistant
Company: York House School
Location: Vancouver, BC
Category:
