Overview
Administrative Assistant Jobs in Mississauga, Ontario at Partners Community Health
Title: Administrative Assistant
Company: Partners Community Health
Location: Mississauga, Ontario
Partners Community Health (PCH) is a new not-for-profit organization, focused on bringing healthcare services together around the needs of people living in Mississauga and West Toronto. PCH currently operates two new state-of the-art LTC homes and community hub in West Mississauga. The new homes have a combined 632-beds and be part of PCH’s larger strategy that introduce innovative and inclusive programs and services and new models of care delivery. PCH is committed to building partnerships and connections that put people first, as well as a learning and leading healthcare community that provides best in class service across the aging continuum.
Position Summary:PCH is seeking an Administrative Assistant to support to one or more members of the Partners Community Health leadership team (Director/VP/Department Leadership). This role requires a high degree of self-motivation and independence, with exceptional organizational and administrative skills and a demonstrated commitment to customer service. The Administrative Assistant will work in a fast-paced and constantly changing environment and be able to disseminate complex information quickly in order to maintain effective working relationships with the leadership team, as well as internal and external stakeholders. You are proactive, dynamic, and able to anticipate the needs of those you support. This is an exciting opportunity to join a growing organization for someone who is highly self-motivated, passionate, delivers results and excels in relationship-building.
Key Responsibilities:
Organizes, coordinates, and prioritizes daily activities for the directors including detailed daily calendar management, scheduling meetings and day to day administrative oversight
Prepares and edits executive level communications, briefing notes, and PowerPoint presentations
Represents the leadership team when communicating with internal and external stakeholders
Requests and tracks deliverables from direct reports and support services
Supports meetings and committees as requested including preparing and executing meeting materials, taking minutes, tracking action items and all aspects of meeting preparation, i.e., room booking and set up, catering and media support
Coordinates yearly performance reviews for leaders
Manages and monitors payroll reports, tracks vacations as required and completes monthly expense reports for the Directors
Manages supplies and equipment ordering, invoicing, and securing of approvals from management
Responsible for device management within the department, including, but not limited to phones, mobile devices, computers, copiers, and laptops
Manages and tracks document and contract approval and sign-off processes for the Directors
Liaises with members of senior leadership and various departments across PCH as necessary
Establishes and maintains effective relationships with management, program leadership, professional staff, and staff across the organization
Other duties and special projects to support the programs may be assigned from time to time
Regular full-time position, with flexibility to work outside of regular business hours to meet stakeholder needs as necessary
Qualifications:
College certificate or administrative training equivalent required
Minimum 3 years of experience in a long-term care home (LTCH) or other health care related field
Minimum 5 years of experience in providing senior level administrative support
Proven abilit…
