Overview
Administrative Assistant Jobs in Richmond, British Columbia, Canada at Muslim Food Bank and Community Services
Title: Administrative Assistant
Company: Muslim Food Bank and Community Services
Location: Richmond, British Columbia, Canada
Company Description
Muslim Food Bank and Community Services (MFB) is a community-based charitable organization, established in 2010, that supports individuals and families in need through food assistance and holistic services promoting self-reliance. Guided by core values of Respect, Collaboration, Confidentiality, Integrity, and Humility, MFB offers a range of programs, including food distribution, refugee support, community casework, youth development, and capacity building. Our initiatives address diverse needs such as employment, education, healthcare, mental health, and youth mentorship, aiming to empower individuals and promote dignity and well-being. Through dedicated programs like the Food Bank operations, ASPIRE Community Services, HOPE for Youth, and other support services, we strive to create a sustainable and inclusive community.
Role Description
We are seeking a highly organized and detail-oriented Administrative Assistant to support our Head Office operations. This role is central to ensuring smooth communication and coordination between our Richmond headquarters and regional branches across Canada.
Key Responsibilities
- Provide day-to-day administrative support to senior management and head office staff
- Coordinate communication with regional offices, donors, and vendors as needed.
- Maintain records, reports, and confidential documents (Physical and Digital filing)
- Sorting and distributing incoming mail
- Assist with data entry in front-end systems
- Handle correspondence, emails, and phone inquiries professionally
- Help schedule and onboard volunteers.
- Assist with light bookkeeping tasks, including tracking and entering donations, managing petty cash, and preparing expense reports.
- Other administrative duties as required
Minimum Requirements
- Diploma or certificate in Office Administration or related field
- 1–2 years of administrative experience (non-profit experience is an asset)
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to work independently and as part of a team
- High level of discretion and professionalism
Working Conditions:
This is a full-time, in-person position based at the Richmond head office, with regular on-site attendance required.
Additional Requirements:
- A culturally sensitive understanding of the Muslim community’s needs is an asset
- Physically able to lift up to 20 lbs for occasional stock handling.
- Basic knowledge of CRM or donation management systems.
