Overview
Administrative Assistant Jobs in Guelph, Ontario at Beyond Rewards Inc. Human Resource Consulting
Title: Administrative Assistant
Company: Beyond Rewards Inc. Human Resource Consulting
Location: Guelph, Ontario
ADMINISTRATIVE ASSISTANT
EcoReg Solutions Inc.is seeking a resourceful team player to join our Guelph head office as a part timeAdministrative Assistant. We are a small team of professionals who value teamwork, integrity, learning and delivering quality work in a respectful, caring environment. We also like to have some fun while doing great work.
Our company
Ecological and Regulatory Solutions Inc. (EcoReg) is an environmental consulting firm providing a wide range of environmental services primarily to the mining, pulp and paper, power, municipal waste, and development sectors. Our commitment is to high quality service and technical excellence. Our experienced senior leadership has delivered a distinguished track record. We excel at taking on complex and challenging projects and our leadership team has been delivering outstanding client services in Canada for over 30 years.
Our people
All of our achievements would have been impossible without our exceptional staff. Our people are the heart of our business, and we are dedicated to building a diverse and inclusive workplace. We offer competitive employee compensation and benefits, and support opportunities for mentoring and career advancement with a modern and engaged approach to coaching and professional development.
Your Role
Your important role includes:
· Preparing, maintaining, organizing and disseminating documents using Microsoft Word at an intermediate/advanced level (templates, styles, headers/footers, tables of contents, etc.)
· Creating and maintaining Excel spreadsheets and charts at an intermediate level for reporting and decision making.
· Maintaining company templates (letterhead, memos, CVs, reporting documents, Word and PowerPoint templates and other materials).
· Assist with word processing of reports, presentations or marketing materials, including branding requirements.
· Supporting the CEO with the coordination of business, inbox, email filing and appointments.
· Coordinating key CEO communications including phone, email, social media and presentations.
· Coordinate transportation and travel; flights, rental car service, airport shuttle and hotel bookings.
· Coordinating shipping of equipment and materials to other offices and job sites.
· Maintaining virtual and paper filing, including coding, describing and scanning.
· Answering, screening and forwarding incoming phone calls and emails.
· Receiving and sorting daily mail.
· Managing the company calendar and social media calendar.
· General office and facilities maintenance, including bookings and office and facilities supplies.
· Preparing and coordinating meeting materials, communications, minutes and action follow-ups.
· Data entry and maintenance of contact lists and senior teams marketing initiatives.
Your Talents
We are accepting applications from highly motivated and energetic candidates with the following qualifications:
· Proficient in the use of Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams, SharePoint) with the ability to learn new software programs.
· Prior work experience in a busy professional office would be an asset.
· Self-driven with the ability to work independently while also being a team player.
· Excellent interpersonal skills including tact, diplomacy and patience; sound judgment and demonstrated profess…
