Overview
Administrative Assistant Jobs in The Pas, MB at Michif Child and Family Services
Full job description
Michif Child & Family Services (MCFS)Agencyis a mandated child and family services agency with the responsibility to administer and manage culturally appropriate community-based child protection and support services for Metis and Inuit people in Manitoba.
ADMINISTRATIVE ASSISTANT
Full-time, Permanent Position
Classification: AY3, $22.98 – $26.27 per hour
Hours of Work: 7.25 hours per day or 36.25 hours per week
Competition Number: MCFS-AA-2024.06
Location: The Pas/Thompson, Manitoba
Job Purpose
Reporting to the Supervisor of the designated department, the Administrative Assistant will provide professional administrative support services for various departments. This position will be responsible for managing multiple projects to completion; gathering, analyzing and formulating information necessary to maintain adequate and accurate sets of files, documents and records.
Key Responsibilities and Activities:
Provides professional customer service to general public and answer incoming calls and transferring of calls.
Provides administrative and clerical desk support to Family Service Workers and Supervisors
Opens, closes and maintains administrative files
Types correspondence, legal documents, reports, forms, records files, minutes, etc.
Maintains attendance records of the Unit’s employees and forwards reports to Finance for payroll processing
Distributes notices of meetings, profiles and agendas and maintains records for Agency committees
Attends meetings (Unit, Administrative Assistants, staff) and acts as recording secretary for Committee meetings
Participates in revising, developing and making recommendations for changes in Unit forms
Maintains Unit caseload records system, manual and enters client data in Child and Family Information Services Information System
Provides information and orientation to family service providers and collaterals regarding administrative procedures
Assists in identifying and relaying information to collaterals or redirecting to appropriate resources
Sorts and distributes incoming and outgoing mail
Orders and maintains office supplies and forms
Maintains, disburses and balances petty cash
Provides support for all office equipment, e.g. fax, photocopier, computer
Other duties as assigned
Education and Experience:
Post-secondary administrative and/or business administration training
One year in an administrative role preferably within a Child and Family Services environment
Proficiency in a variety of computer applications (Word, Excel, PowerPoint, CFSIS, Access) in a network environment
Knowledge, Skills and Abilities:
Demonstrated knowledge of Metis and Inuit cultures
Excellent interpersonal, organizational, oral and written communication skills
Ability to work independently and collaboratively in a participative work environment
Ability to adapt to changing requirements, maintaining effectiveness and efficiency in varying circumstances
Ability to manage multiple projects and handle a large volume of work
Ability to maintain confidentiality within and outside the Agency
Ability to establish and maintain effective relationships with employees, committees, work groups and the public
Extremely detail oriented and accurate data entry skills
Access to a reliable vehicle and possession of a valid Manitoba driver’s license as travel within the commu…
Title: Administrative Assistant
Company: Michif Child and Family Services
Location: The Pas, MB
Category:
