Overview
Administrative Assistant Jobs in Harmony, PA at IPC Services LLC
Pay rate is based on transferrable skills and employment history; to be determined by hiring manager; but no less than $17.
Position Overview: To provide services to ensure that customer billing is completed and submitted in an accurate and timely manner as well as provide administrative support for day-to-day business operations.
Job Summary:
- This position is responsible for all current & future administrative tasks and duties as assigned.
- Prepare & submit customer billing and invoices based on field paperwork process in office daily.
- Communicate with all company personnel including supervisors, field techs, and drivers as needed.
- Assist in prepare letters, proposals, price quotes & update price lists.
- Submit for Master Service Agreements and customer contracts. Track progress of submittal(s) as required
- Manage and update subcontractor insurance documents on file
- Complete filing of all project documents.
- Prepare and maintain tracking spreadsheets.
- Update and maintain all company reference lists.
- Assist in maintaining all third-party contractor management systems with safety records and all required information, i.e. ISNetworld, etc.
- Track and maintain all records pertaining to hazardous, non-hazardous, and universal waste hauling, storage, and disposal.
- Assist the Area Director, Environmental Services Manager, Operations Manager, Trucking Manager, and Office Manager as needed.
- Always have the “Good of the Company” in mind when making all business decisions and maintain a high level of professionalism with employees, customers, vendors, suppliers, and the public at all times.
- Make suggestions and recommendations to the Office Manager that may improve the well-being of the company, its clients, and employees.
- Perform other duties as directed by the Office Manager.
Additional Requirements:
- Excellent communications skills (verbal, phone, written, and listening)
- Computer Skills including 3 or more years of experience using Microsoft Office Suite, emphasis on Excel
- Administrative or clerical experience, 3 or more years (preferred)
- Professional personality and demeanor
- Ability to manage multiple projects simultaneously
- Flexibility to adjust and make changes based on project priorities
Subject to Pre-Employment Background check, Pre-employment and random drug and alcohol testing.
Job Type: Full-time
Pay: $17.00 – $18.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Experience:
- administrative assistant: 3 years (Required)
Work Location: In person
Title: Administrative Assistant
Company: IPC Services LLC
Location: Harmony, PA
