Overview
Administrative Assistant Jobs in Laval, QC at Kiewit Corporation
Full job description
Requisition ID:172003
Job Level:Entry Level
Home District/Group:Ganotec District
Department:Administration
Market:Corporate Home Office
Employment Type:Full Time
POSITION OVERVIEW
Ganotec requires the services of a dynamic and versatile administrative assistant for its Laval, Quebec office. The ideal candidate will support the team in a variety of administrative support tasks. The Administrative Assistant must be resourceful and support the department in providing management support, be familiar with software, tools and programs used in the industry, as well as best practices in the field. #LI-LW1
DISTRICT OVERVIEW
Ganotec is a full service, heavy industrial contractor serving the industrial sector across Canada. Ganotec typically self performs all major disciplines including, civil, structural steel erection, heavy mechanical equipment installation, process piping and electrical / instrumentation and controls. We conduct our business through a variety of commercial contract styles including full turnkey, EPC, design build, T&M and conventional discipline packages. We have always been a strong proponent of “partnering”, working in collaboration with owners, major equipment suppliers and engineers at the early stages of the project development phase to allow for a more cost-effective execution strategy for the project. Ganotec continues to position ourselves towards the future, constantly seeking growth opportunities yet never losing sight of what has made the company so successful.
LOCATION
This position is based out of Laval office.
RESPONSIBILITIES
Provide administrative support to the Department management team in a timely and efficient manner
Support the projects team
Support the administrative support team already in place
Organize and coordinate meetings, including agendas, invitations, reservations, preparation of all required meeting items (rooms, office supplies, meals, etc.) for both in and out of office meetings
Keep up-to-date contact lists and calendars, using Outlook, for multiple team members
Organize and coordinate travel schedules, reservations, and complete expense reports
Keep various databases, reports and templates up to date
Be and stay current with industry and company software and technology
Organize and attend some conference calls
Make prints, copies and binding and ensure distribution
Greet visitors in a courteous manner and ensure that they are introduced to the right people at the reception desk
Assist managers with onboarding new employees, ordering materials and pre-hire follow-ups
Assist managers in the planning and organization of different activities and events.
QUALIFICATIONS
Highly resourceful and able to complete tasks quickly
Excellent communication skills, both verbal and written, in French is required
Excellent organizational and time management skills
Ability to multi-task and manage priorities
Attention to detail and excellent analytical skills
Very good ability to work in a team environment, with different people and in different groups
Advanced knowledge of MS office suite, including, Outlook, Word, Powerpoint, Excel, Forms.
Having the desire to learn new things, being flexible and adapting to change.
Functional knowledge of English (written and verbal) is considered as an asset. Lessons can be provided as needed.
#LI-GH
…
Title: Administrative Assistant
Company: Kiewit Corporation
Location: Laval, QC
Category:
