Overview
Administrative Assistant (12-month contract) Jobs in Stoney Creek, ON at Stantec
Full job description
Administrative Assistant (12-month contract) – ( 240000IG )
Description
We create the connections that get people and goods moving—whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Join our team and help us keep communities connected.
Your Opportunity
The Stantec Transportation Group in Ontario West requires an Administrative Assistant to support our Transportation project team in Hamilton, London or Waterloo.
Your Key Responsibilities
We have an opportunity for an Administrative Assistant with strong multi-tasking, interpersonal, organizational, and written and verbal communication skills to provide administrative, operational and project related assistance. This position will be ideal for an individual who takes pride in keeping the team well organized, running smoothly and to be able to “think ahead”. As the successful candidate, your responsibilities will include:
Provide administrative, operational and project related assistance
Liaise with staff members and assist with project administration including reports, proposals, correspondence schedules, minutes, spreadsheets, letters, presentations, database lists, specifications, contracts, etc.
Organize, attend and minute meetings including the coordination and tracking of action items and deliverables
Create and maintain project plans, schedules and deliverables, as requested
Clerical duties including photocopying, faxing, courier, printing, mail distribution, etc.
Processing expense reports and timecard administration, as required
Travel coordination and arrangements
Electronic calendar management including scheduling meetings and boardroom bookings
Assist with document control including filing and archiving
Reception coverage on occasion
Qualifications
Your Capabilities and Credentials
You are an effective “team player” who has an ability to work with little or no supervision, multi-task and have the ability to work effectively in an environment with competing priorities and confidential/sensitive issues. As a self-motivated individual, you excel at working independently and also enjoy a team environment.
Additional qualification details include:
Previous experience working on projects with an Engineering firm is desirable
Proficiency in MS Office applications and presentation support tools, specifically Word, Excel, Adobe Acrobat Professional, PowerPoint and Outlook
Experience and ability in learning and adapting to programs and processes quickly
Excellent organizational and time management skills
Good understanding of how to create, maintain and retrieve information quickly and effectively
Strong writing skills, including proofreading skills and typing accuracy
Education and Experience
This role does not require an individual to have any specific education or training, but candidates with relevant experience along with an administrative related certificate or diploma will be given preference.
Typical office environment working with computers and remaining sedentary for long periods of time.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be …
Title: Administrative Assistant (12-month contract)
Company: Stantec
Location: Stoney Creek, ON
Category:
