Overview
Administrative and Events Coordinator Jobs in Toronto, ON at Zeifmans
Full job description
Administrative andEventsCoordinator
About Us
Zeifmans is a tax, accounting and consulting firm that understands clients’ needs and the full range of solutions available. We work within the rules to make the rules work for our clients. We give straightforward, intelligent advice that consistently add to our clients’ bottom lines.
About thePosition
Reporting to the Office Manager, the Administrative and Events Coordinator works closely with the office administrative team to support reception and coordinate the company’s client practice management and administrative functions. In addition, they play a key role in supporting the smooth delivery of large staff events by handling the details and coordination of the Social Committee volunteers and by researching event options to determine event locations, entertainment, catering and related activities.
Summary of Responsibilities
Events Coordination:
Work with the social committee, internal stakeholders and management to establish event scope, finances and ensure that all expenses are within budget.
Research and brainstorm creative and appropriate ideas for company-wide events and effectively communicate them to team members and senior management.
Hold social committee meetings as required to consult and finalize event plans and details.
Organize logistical aspects of all events; act as main contact and oversee all details and happenings at event with the support of the social committee or other administrative staff (catering, transportation, equipment, signage, and other necessary supplies).
Prepare a variety of documents such as pre & post-event surveys, debriefs, evaluations, reports, and presentations.
Maintain and manage event databases, budget templates, materials & supplies, (post-event) reports, schedules.
Liaise and maintain professional relationships with staff, committee members, Partners, vendors, and suppliers.
Supporting Firm Administration:
Performing Reception duties daily during scheduled lunchtimes, vacations or as required, overseeing the following duties: appropriately directing all communications, greeting visitors and ensuring the reception and meeting room areas are kept clean and tidy at all times.
Supporting the administration of Client Practice Management files, including accurate data entry and maintenance of Client billing and details, including scanning and uploading documents to ensure electronic files are current and accurate.
Organizing and maintaining client paper files, whether located in-office or off-site.
Handling all incoming/outgoing couriers and mail while ensuring company policies and procedures are followed with special attention to time-sensitive and confidential packages, including copying and distribution. Assist with ordering courier supplies as needed.
Assist with meeting scheduling, including booking of boardrooms, arranging lunch or beverage services, decorating for events as required, while maintaining a clean and tidy professional office environment.
Attend reception during extended tax season hours which are for the months of March and April (Mon-Thurs 8:30am-8:00pm, Sunday’s 10:00am-4:00pm) Regular work hours are Monday to Thursday 8:30am-5:30pm Friday’s 8:30am-3:00pm.
Assisting with other projects, as required by the Office Manager.
Summary of Experience
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Title: Administrative and Events Coordinator
Company: Zeifmans
Location: Toronto, ON
Category:
