Overview
ADMIN ASSISTANT, EMPLOYEE SUPPORT SERVICES Jobs in Brampton, ON at City of Brampton
Full job description
Job Description:
JOB TITLE:ADMINISTRATIVE ASSISTANT, EMPLOYEE SUPPORT SERVICES
DEPARTMENT:TRANSIT
POSTING NUMBER:106043
NUMBER OF POSITIONS:1
JOB STATUS & DURATION:Temporary 12 months
HOURS OF WORK:35-hour workweek
LOCATION:Brampton Transit, Clark Blvd
SALARY GRADE:3
HIRING SALARY RANGE:$ 67,530.00 – $ 75,971.00 per annum
MAXIMUM OF SALARY RANGE:$ 84,412.00 per annum
JOB TYPE:Management and Administration
POSTING DATE:April 17, 2024
CLOSING DATE:April 24, 2024
AREA OF RESPONSIBILITY:
This position is responsible for supporting the Coordinator, Employee Support Services in thepayroll and timekeeping process for the Brampton Transit Divisionto ensure the administrative timekeeping functions are achieved within prescribed timelines and quality service standards.
Key Duties and Responsibilities
Payroll Timekeeping and Scheduling
Support all Transit payroll timekeeping functions including ensuring that the payroll is completed accurately and submitted on time.
Complete and authenticate data entry and timekeeping adjustments for Transit Non-Union, Transit Part-Time, Maintenance and Operations staff and work closely with Payroll Services to ensure deliverables meet payroll deadlines.
Assist in generating various payroll reports, ensuring conformance to the Collective Agreements and reconciliation requirements.
Pro-actively identify issues that have potential impact on Transit payroll and resolves or escalates, as appropriate.
Ensure daily functions are performed according to City Policies and Collective Agreements.
Serve as the primary point of contact for all payroll-related matters in the absence of the Coordinator, Employee Support Services.
Willingness to work additional hours, when necessary, to ensure accurate and timely submission of payroll.
Customer ServiceTasks
Respond promptly to inquiries, ensuring accuracy and efficiency in addressing employee needs.
Provide recommendations to enhance operational efficiencies across all Transit departments.
Respond to internal Transit staff requests regarding procedural clarity, interpretation of Payroll practices and other general provisions of the Collective Agreements.
Receive and direct incoming inquiries and escalates staff or office related concern to appropriate resource.
Maintain database of internal and external customer enquiries, prioritize all requests and respond within acceptable timelines.
Prepare and process standard correspondence, forms, statistical reporting, etc and track and run reports as required within established timelines.
Special Projects – Analysis and Tracking
Provide support in the implementation, knowledge sharing, subject matter expertise, and testing of payroll and scheduling projects such as Hastus, Workforce MyTime, and others.
Assist in the maintenance of updated payroll process maps, knowledge libraries, and off-cycle trackers to ensure accurate and efficient performance of payroll tasks.
Database and Records Management
Use automated logging and tracking databases to capture relevant information and ensure information that is captured meets all regulatory and City requirements.
Maintain both hard copy and electronic files when necessary. Generates reports as required. Reconciles records and ensures payroll requirements are provided.
Ensure the confidentiality and security of employee and departmental files.
Track vacation, lieu and …
Title: ADMIN ASSISTANT, EMPLOYEE SUPPORT SERVICES
Company: City of Brampton
Location: Brampton, ON
Category:
