Overview
Admin Assistant Jobs in Nanaimo – British Columbia at PHSA
Title: Admin Assistant
Company: PHSA
Location: Nanaimo – British Columbia
Category: Administrative/Clerical, Healthcare
Admin Assistant, BCEHSBC Emergency Health Services Nanaimo, BCAre you efficient and organized, with strong
attention to detail
? Help our clinic run effectively, so our clinical staff can provide the best possible care to our patients and stakeholders.
What you’ll do Facilitate effective triaging of correspondence, determining appropriate action and timely follow up as appropriate.
Create documents such as memos, correspondence, emails, reports, PowerPoint presentations, presentation materials, graphics and spreadsheets using established software applications.
Coordinate meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary documents to assist in decision-making and meeting facilitation.
Maintain a consistently updated and accurate appointment schedule for the Manager and others as required, including determination of urgency and nature of requests, resolution of time conflicts, and notification to all relevant parties.
Maintain the ARCS/ORCS records management system by identifying and classifying records, setting up proper filing, offsite storage, retrieval and disposal of records.
Respond to routine verbal and written inquiries from the public, government staff and other agencies.
Update and/or assemble manuals; maintain administrative policy and procedures manuals.
Provide financial support such as monitoring expenditures, coding and processing business expense forms and invoices, reconciling purchase card expenditures, and administering the petty cash account.
Maintain office supplies according to pre-determined re-order levels; arrange for maintenance and repair of equipment.
Arrange conferences, including booking meeting locations, arranging logistics and catering.
Coordinate legal processes, receiving and distributing subpoenas appropriately, notifying supervisors, arranging employee interviews requested by Crown, police agencies and coroner, and arranging for travel and reimbursement if necessary.
Maintain contact, email distribution and phone lists.
What you bring
Qualifications
Grade 12 graduation
Graduation from a recognized secretarial program
Three (3) years’ recent, related experience or an equivalent combination of
education
, training and experience
Skills & Knowledge Keyboard at least 60 wpm Communicate effectively, both verbally and in writing.
Deal with others effectively.
Physically carry out the duties of the position.
Organize work.
Operate related equipment.
Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC’s Declaration on the Rights of Indigenous Peoples Act (2019).As a strong asset for consideration, we are looking for our successful candidate to have:
Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).What we bring
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing …
