Overview
Admin Assistant Jobs in Toronto, Ontario at TD
Title: Admin Assistant
Company: TD
Location: Toronto, Ontario
Work Location:Toronto, Ontario, Canada
Hours37.5
Line Of BusinessAdministration
Pay DetailsWe’re committed to providing fair and equitable compensation to all our colleagues. As a candidate, we encourage you to have an open dialogue with a member of our HR Team and ask compensation related questions, including pay details for this role.
Job DescriptionDepartment OverviewAt TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our administrative and executive assistants provide a broad range of organizational and general workplace support to executives within TD.
Job DetailsIf you’re a highly organized individual who can help maintain smooth business operations through strong administration skills, we want you to join our team.
As an Administrative Assistant, you’ll provide dedicated support for several executives at TD. You’ll also provide a wide range of administrative or general workplace support for the broader team as assigned.
What You’ll DoNo matter where you work at TD you’ll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:
Make An Impact
Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams), assist with pre-reads/agendas, optimize for different locations/virtual and proactively troubleshoot conflicts, with creative solutions.
Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal/external parties
Process expenses for teams ensuring timely completion
Assist with onboarding/offboarding activities for team members within your greater group (e.g., asset management, access management, supply orders)
Manage team administration activities such as vacation calendars, distribution lists, calendarizing and sending out broad team emails, IT approvals for access, calendarizing and managing recurring meetings and other administrative items.
Manage recurring meetings, assist in coordinating in-office or virtual meetings, townhalls, team events or offsite events; may include booking meeting spaces, agenda development, minute taking, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
Maintain confidentiality: Possible access to leaders’ emails to assist in prioritizing or performing important administrative tasks on their behalf
Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
Provide vacation/temporary coverage for colleagues, supporting additional leaders
Experience Growth
Provide training to new Administrative Assistants and be a Subject Matter Expert for common tasks performed
Work with complete autonomy alongside leader; may partner with Specia…
