Overview
Accounts receivable and payroll clerk Jobs in Kingston, ON at ANCHOR CONCRETE PRODUCTS LIMITED
Full job description
Purpose of Position
· To invoice customer orders · To collect payments to optimize cash flow and keep receivables current · To verify and process payroll information with accuracy and discretion.· To maintain, prepare and process employee payroll related payments including regular pay benefit payments, special payments ie vacation, lieu, termination pays. · Monthly and annually: To prepare payroll related filings, end source deduction payments, WSIB, T4 reconciliations, ROE’s for exiting employees · To identify and resolve payroll discrepancies. · To maintain company RRSP plan – enroll/update employees· To process and monitor paymentsResponsibilities:
· Daily bank reporting
· Reconciling with journal entries and cash applications
· Customer invoicing
· Monthly account reconciliations
· Customer accounts
· Credit applications
· Collection calls and follow-up
· Maintain customer files and account updates, monthly account reconciliations, daily bank and cash flow reporting with journal entries and cash applications, and shipping logs
· Participate in production meeting
· Post daily deposits
· Process incoming mail concerning billing and invoicing
· Communicate with clients about billing discrepancies and questions
· Engage Management about accounts receivable problems
· Initiate collections on past-due accounts
· Audit ledgers to ensure they contain correct information, such as billing addresses and invoice numbers
Payroll
· Review timecards for any missing information
· Ensure payment to each employee is done bi-weekly, as part of regular payroll cycle
· Ensure vacation time is setup correctly for any public holidays
· Comply with laws relating to payroll deductions and other calculations
· Ensure employee data is accurate
· Review Sun Life Benefits to ensure payroll deduction are updated
· Review RRSP information
· Provide support to all management groups and employees relating to the payroll function
· Prepare or maintain the following reports and files:
o Records of Employment; updates in Payworks; RRSP updates; monthly GL balancing of source deductions; monthly reconcile and remit Sun Life benefits payments for Regular Benefits Group and for Management HSA Benefit Group; monthly/annual vacation accrual spreadsheets and JE’s; monthly/annual wage accrual spreadsheets and JE’s; WSIB monthly / annual reconciliations & payments; YE Payroll Reconciliations T4, EHT.
Other duties
Cover administrative duties as requested; in support of other coordinating staff absences or scheduled time off
Education
Post-secondary education (three years) in business administration, including accounting coursework
Experience
· Two years experience within the accounting / payroll administration
Knowledge and Skills
· Computer and data entry skills
· Excel and MS word
· Knowledge of accounts receivable
· Able to maintain a high level of accuracy in analyzing, preparing and entering financial information
· Working knowledge of generally accepted accounting principles
· Knowledge of Anchor’s ERP system and other industry specific software
Why Join Us?
Since 1969, the Anchor Group of Companies has been recognized as specialists in our field. Anchor Concrete Products, Lodestar Structures, and Anchor Rebar continue to produce precision products for the construction industry. Our team is focussed on optimizing our operations, supplying high quality produ…
Title: Accounts receivable and payroll clerk
Company: ANCHOR CONCRETE PRODUCTS LIMITED
Location: Kingston, ON
Category:
