Accounts Payable/ Receivable Clerk

Overview

Accounts Payable/ Receivable Clerk Jobs in Hawkesbury, Ontario, Canada at Montebello Packaging

Title: Accounts Payable/ Receivable Clerk

Company: Montebello Packaging

Location: Hawkesbury, Ontario, Canada

Pay: From CA$48,000.00 per year

Job description:

ABOUT MONTEBELLO PACKAGING

Montebello Packaging is a world-class manufacturer of tubes and containers for the pharmaceutical, cosmetics and food industries. The company is a division of the Jim Pattison Group, a $19(CAD) billion conglomerate. Montebello Packaging employs 350 people and has three plants in North America.

REPORTING TO: Finance Manager

LOCATION: Hawkesbury, Ontario

PRINCIPAL DUTIES AND RESPONSIBILITIES MAY INCLUDE: (Account Payable)

• Verifies and processes vendor invoices daily;
• Ensures that all invoices are authorized with a purchase orders or approved by the required manager;
• Ensures that vendors are paid in a timely manner;
• Performs check runs, ACH and wire payment runs when required including pre-authorized debit wire entries for all autopay transactions;
• Performs positive pay reports for all payments issued by cheque;
• Performs vendor account reconciliations;
• Performs all credit card and expense report entries including reconciliations and submission of monthly statements to cardholders;
• Monitors, reconciles and adjusts the Voucher Payable Report on a monthly basis;
• Reviews Statements from Vendors;
• Responds to and coordinates the flow of the accounts payable email including vendors inquiries/correspondence, and sorting/printing of invoices for processing (back-up);
• Validates Vendor banking information including ACH, wires and cheque mail to address prior to payment;
• Manages petty cash including safeguarding of cash, disbursement of funds for minor expenses with proper authorization and receipts, maintains accurate records of all transactions and regularly replenish fund to original balance;
• Performs Accounts Receivable duties (time allocated to accounts receivable duties may fluctuate)
• Performs other administrative including filing duties and mailing of cheques;
• Performs other duties as assigned;

DUTIES AND RESPONSIBILITIES MAY INCLUDE: (Account Receivable)

• Generates, verifies and sends Invoices daily;
• Ensures that all shipments and artwork charges are invoiced;
• Generates, reviews and reconciles the Accounts Receivable Aging Report on a weekly basis;
• Performs customer account reconciliations;
• Monitors accounts for non-payments, delayed payments and other irregularities;
• Contacts and follows-up regularly with customers for collection;
• Follows up internally with Sales and Customer Service teams on receivables;
• Monitors and processes credits and adjustments;
• Sends Statements to Customers;
• Responds to and coordinates the flow of the accounts receivable emails including customer inquiries, credit requests, payment remittances (back-up);
• Provides the Finance Manager with weekly status reports/updates;

SKILLS AND COMPETENCIES:

· Strong Attention to details;

· Keen sense of organization and responsibilities and excellent time management skills;

· Collaboration and team work approach;

· Positive and professional image;

QUALIFICATIONS (education & experience)

· Experience with Multi-Sites production environment an asset;

· Accounting basic courses an asset;

· French and English, both spoken and written;

Full-time, permanent position

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Vision care

Work Location: In person