Overview
Accounting & Payroll Jobs in Forty Fort, PA at Climatemp Air Conditioning Co., Inc.
Responsibilities:
Financial Operations & Accounting
-Oversee all day-to-day accounting functions including Accounts Payable (AP), Accounts Receivable (AR), Job Costing (Sage 100 Contractor), General Ledger Accuracy
-Ensure all transactions are entered accurately and timely
-Maintain organized and audit-ready financial records
-Coordinate with external CPA for Monthly financials, Quarterly reviews, Year-end reporting and tax filings
Cash Flow & LOC Management
-Execute company cash management and LOC policy as defined by ownership
-Maintain weekly visibility of operating cash balance, LOC balance, and upcoming obligations by preparing a cash flow forecast and weekly LOC activity report (balance, draws, payments)
Credit Card & Expense Management
-Manage all company credit card accounts (Sage 100 Contractor)
-Ensure all transactions are coded and job-costed properly, monthly reconciliation is completed accurately and maintain documentation for all expenses.
Payroll & HR Administration
-Process weekly payroll accurately and on time.
-Manage employee timecards, overtime approvals, PTO tracking, payroll deductions and benefits
-Maintain employee records including onboarding documentation and certifications and licenses
-Responsible for W-2 processing and 401k reporting
Payroll Tax & Compliance Responsibilities
-Ensure all payroll tax obligations are calculated, filed, and paid accurately and on time, including federal payroll taxes (IRS), state payroll taxes (PA), local payroll taxes as applicable
-Manage and reconcile payroll tax liabilities and employer contributions (FICA, FUTA, SUTA).
-File or verify timely submission of quarterly payroll tax returns (Form 941) and annual filings (W-2, W-3, 940)
-Maintain accurate records of all payroll tax payments and filings
Job Costing & Project Financial Support
-Ensure all job-related expenses are properly coded and accurately assigned.
-Enter internal inventory invoices (KOJO)
Vendor & Payment Management
-Manage vendor relationships and payment schedules and ensure payments are made according to terms.
-Cash flow timing aligns with receivables
-Maintain strong vendor communication and credit standing
Administrative & Office Support
-Oversee front office operations including phones, visitors, deliveries, computers, IT coordination, business licenses and registrations
-Support service team with invoices and ticket entry as needed
Performance Expectations:
–Weekly cash forecast accuracy
-Timely and accurate financial reporting
-100% credit card reconciliation monthly
-Accurate job costing with minimal corrections
-Payroll processed without error or delay
Professional & Behavioral Expectations:
-Participate constructively in discussions
-Remain engaged in problem-solving
-Execute company policies and decisions consistently
-Escalate concerns appropriately without disrupting workflow or team dynamics
Authority & Accountability:
-Financial strategy, cash management structure, and credit usage policies are defined by ownership
-The Controller is responsible for execution, accuracy, and reporting
-Unauthorized deviation from financial policy is not permitted without approval
Role Requirements:
-Experience with Sage 100 Contractor (or similar construction accounting software)
-Strong understanding of:
Cash flow management
Job costing
Financial reporting
-High level of organization and attention to detail
-Ability to operate within structured systems and defined processes
-Payroll and HR administration experience
-Proficiency in Microsoft Excel, Word, and Outlook
-Personable attitude, willingness to assist co-workers and customers as necessary to ensure efficiency of workflow within the office.
-Privacy kept of sensitive office information and decisions
Work Schedule & Compensation:
-Full-time, Monday–Friday (7:00 AM – 3:30 PM)
-Hourly position with benefits:
Health insurance ($500 deductible Geisinger HMO)
Paid holidays
401K 3% Match
PTO (vacation, personal, sick time)
Life Insurance
Pay: From $70,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
Work Location: In person
Title: Accounting & Payroll
Company: Climatemp Air Conditioning Co., Inc.
Location: Forty Fort, PA
