Overview
Academic Administrative Assistant (APP D) Jobs in Sarnia, Ontario at Lambton College
Title: Academic Administrative Assistant (APP D)
Company: Lambton College
Location: Sarnia, Ontario
Located on the beautiful homeland that is the traditional territory of the Ojibwe, Potawatomi and Odawa Nations, for over 50 years, Lambton College has been a ground-breaking institution. Lambton College is a national leader in applied research, teaching methodologies, experiential learning opportunities and future-facing educational innovations. With 13,000+ students from 20 countries around the world, two main campuses in Sarnia, Ontario, and a growing roster of more than 90 diploma, certificate and degree programs, Lambton College offers students flexible learning options with a broad range of programs and courses that incorporate elements of classroom, mobile, hybrid and accelerated educational alternatives.
Lambton College currently ranks third overall in Canada, and second overall in Ontario for Research in addition to maintaining a ranking within the top 4 Colleges for Research in Canada for seven straight years.
At Lambton College, we’re proud of where we have been, but more importantly, where we are going, together. With Caring and Vitality as two of our core values at Lambton College, you know you’ll be joining a team of passionate and fun colleagues.
About The PositionThis is a temporary, full time support staff position replacing a bargaining unit employee. This position will start as soon as possible and will end on/or about March 21, 2025 – working 35 hours per week at an hourly rate of $27.81, reporting to the Deans of the School of Fire Science, Health and Community Services.
This role is responsible for administrative support to the senior leadership team for the School, as well as administrative, secretarial and receptionist support to the department as a whole, and maintains divisional records.
Specific Accountabilities
Manages confidential and routine correspondence for the Deans School of Fire Science, Health and Community Services and the Dean School of Nursing
Assists course leads and program coordinators to ensure that course outlines are being updated in COMMS
Verify payroll data information for all part time, sessional , partial load and contract services
Acts as the first point of contact and manages all academic correspondence and records such as; field excursion documentation, requests or inquiries from prospective and current students, employees of the college and the community
Prepares and organizes meetings, and provides administrative support as needed; including all Program Advisory Council meetings, student forum, school meetings, faculty SWF meetings
Helps assess the need for work study and EBAT students
Maintains and manages the Dean’s calendar and daily schedule, assisting with travel arrangements and processes associated expenditures
Responsible for School office and instructional supplies. Distribution of outgoing and incoming mail for the school
Coordinates COMMS, SPL’s, exam requirements as directed by the Dean
Tracks and monitors transfer credit request process and processes PLA requests
Assists the Dean with processing grade changes ie. NG and I grades
Establishes HR orientation processes for new faculty – computers, office equipment and ensures ongoing updates for all faculty
Monitors and schedules all performance reviews in collaboration with the Dean and HR
Qualifications
Minimum of 2 year diploma in Office Administration, or equivalent
Minimum of 3 years experience in an administrative office environment
Knowledge of…
